AI Packing Declaration Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is packing declaration processing?

Packing declaration processing is the workflow logistics and import/export businesses use to capture, validate and manage shipment details from packing declarations. Our AI packing declaration processing software automates this process to extract declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers. It reduces manual data entry, speeds up customs clearance and ensures compliance with international shipping requirements.

What is packing declaration data extraction?

Packing declaration data extraction is the process of capturing key information from packing declarations and transforming it into structured, usable data. Affinda's AI automatically extracts declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers from any format or layout, then feeds that data directly into your customs, ERP, logistics and supply chain systems.

What is packing declaration extraction?

Packing declaration extraction is the automatic capture of shipment and compliance data from packing declarations using AI. Our packing declaration extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an packing declaration parser?

A packing declaration parser is a software tool that automatically reads and extracts shipment data from packing declarations. It converts unstructured documents into structured, machine-readable formats. Our AI packing declaration parser learns instantly from every interaction, handling variations in layout, language and format with ease before feeding the output directly into your customs, logistics and supply chain systems.

What is packing declaration line extraction?

Packing declaration line extraction captures the detailed item data within tables on your packing declarations and transforms it into structured, usable formats while preserving the relationships between each line item. Our advanced table processing handles everything from straightforward item lists to complex multi-page declarations with grouped items and nested structures, maintaining complete accuracy throughout.

What data fields can Affinda’s AI packing declaration processing software extract?

Affinda's AI packing declaration processing software can capture data from any field on a packing declaration. Standard data fields include:

Declaration Details

Declaration Number: Unique identifier for the packing declaration document.
Document Date / Issue Date: Date the packing declaration was created or issued.
Reference Numbers: Commercial invoice numbers, purchase order numbers or shipment references.
Port of Loading / Port of Discharge: Origin and destination ports for the shipment.
Country of Origin / Destination: Countries where goods originate and are destined.

Sender & Recipient Information

Sender / Exporter Name & Address: Full name and address of the party shipping the goods.
Recipient / Consignee Name & Address: Full name and address of the receiving party.
Notify Party: Contact details for the party to be notified upon arrival.

Item & Cargo Details

Item Description: Detailed description of each item or product being shipped.
Quantity: Number of units, cartons or packages per line item.
Gross Weight / Net Weight: Total weight including packaging and weight of goods alone.
Dimensions: Length, width, height or volume measurements.
Packaging Type: Type of packaging such as carton, pallet, crate or drum.
HS Code / Tariff Code: Harmonized System codes for customs classification.
Marks & Numbers: Identifying marks, labels or serial numbers on packages.
Container Number / Seal Number: Shipping container identifiers and security seal numbers.

Other Fields

Carrier / Vessel Name: Shipping line or vessel transporting the goods.
Total Packages / Total Weight: Summary totals across all line items.
Page Number: Page index for multi-page declarations.

Need custom fields or industry-specific data? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI packing declaration processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCpacking declaration (Word), packing declarationLSpacking declaration (Excel), HTML and Tpacking declarationT/CSV.

How does Affinda process packing declarations and extract packing declaration data?

Affinda's AI agents read, extract and validate packing declaration data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your packing declarations via drag-and-drop, email or API.
Configure business logic to match your organization's compliance rules and workflows.
Let Affinda check and validate extracted data against your business logic and customs, logistics and supply chain systems to ensure accuracy.
Access structured packing declaration data directly within your systems.

The result? Faster, more accurate packing declaration processing with minimal manual input.

Can Affinda extract data from scanned or image-based packing declarations?

Yes. Our AI packing declaration processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI packing declaration automation platform support?

Our AI packing declaration processing platform can automatically detect and process packing declarations in 50+ languages, including multilingual packing declarations containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with customs, ERP, logistics and supply chain systems?

Yes. Our platform integrates with 400+ downstream systems, including customs platforms, major ERP systems, logistics software and supply chain management tools. You can build no-code integrations using our AI integrations agent, or create custom connections using our APIs – whatever suits your workflow best.

What are some examples of AI packing declaration workflow automations?

AI packing declaration processing helps automate and streamline compliance and logistics workflows across teams such as:

Logistics & Shipping Operations: Accelerate customs clearance and reduce bottlenecks by automatically extracting declaration numbers, item details, weights and packaging types from any format. Business-rule validation flags shipments that need review, catching missing references, weight discrepancies and incomplete cargo details.
Customs & Compliance Teams: Ensure regulatory accuracy with AI that adapts to evolving compliance requirements, simplifying declaration-to-shipment matching and reducing the risk of delays or penalties.
Supply Chain Teams: Feed structured packing declaration data into your ERP, logistics and supply chain systems to improve visibility, enhance tracking and scale operations efficiently.

What is an packing declaration OCR data extractor?

A packing declaration optical character recognition (OCR) data extractor scans and captures shipment information from packing declarations, no matter the format or language. Upload documents in PDF, JPG or PNG formats. The OCR technology converts the documents into a text layer, ensuring all text (from scans, photos or printed declarations) is captured accurately. Affinda's AI models then identify and extract critical fields such as declaration numbers, sender and recipient details, item descriptions, weights, packaging types and reference numbers, converting them into structured, usable data.This automation removes manual data entry, minimizes errors and accelerates processing. Once the packing declaration data is captured and structured, our AI packing declaration processing pipeline can apply machine validation and post-processing to enable seamless integration with customs, ERP, logistics and supply chain systems.Organizations in logistics, shipping, import/export and supply chain management rely on Affinda's AI to automate packing compliance, speed up customs clearance and improve operational efficiency across their workflows.

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The AI platform for packing declaration processing

How to automate packing declaration processing with Affinda's AI

Upload your packing declarations, your way

Watch as it extracts your packing declaration data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your packing declarations

Automate packing declaration processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your packing declaration and adapts

Easy integration, zero disruption

Configure your packing declaration model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

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