AI Birth Certificate Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is birth certificate processing?

Birth certificate processing is the workflow organizations use to capture, validate and verify identity data from civil birth records. Our AI birth certificate processing software automates extraction of key details like names, dates of birth, place of birth and parent information to reduce manual entry, speed up onboarding and improve accuracy. It ensures identity data is verified correctly and flows seamlessly into KYC platforms, HRIS and compliance systems.

What is birth certificate data extraction?

Birth certificate data extraction is the process of capturing key identity details from civil birth records – like names, dates of birth, place of birth, parents and reference numbers. Our AI platform automates birth certificate data extraction, converting unstructured identity documents into structured, verified data ready for your KYC, HRIS and compliance workflows.

What is birth certificate extraction?

Birth certificate extraction is the automatic capture of identity data from civil birth records using AI. Our birth certificate extraction software combines reading order models, OCR, LLM, RAG and more to extract this information with high accuracy and faster processing times.

What is an birth certificate parser?

A birth certificate parser is a software tool that automatically reads and extracts identity data from civil birth records. It converts birth certificates into structured, machine-readable formats ready for your systems. Our AI birth certificate parser adapts instantly to different layouts, languages and complex structures like grouped family data, learning from every document to deliver accurate, verified data formatted exactly how your KYC, HRIS and compliance platforms need it.

What is birth certificate line extraction?

Birth certificate line extraction refers to capturing data within any tabular sections of a document and converting it into structured, usable formats while maintaining relationships between rows. While birth certificates typically contain simple data fields rather than complex line items, Affinda's platform handles any tabular data you throw at it – from basic grids to sophisticated nested structures.

What data fields can Affinda’s AI birth certificate processing software extract?

Affinda's AI birth certificate processing software can capture data from any field on a civil birth record. Standard data fields include:

Identity Details

Full Name / Given Names / Surname: Complete legal name of the child, including first, middle and last names.
Sex / Gender: Gender designation as recorded on the certificate.
Registration Number / Certificate Number: Unique identifier assigned to the birth record.

Birth Details

Date of Birth: Complete date when the child was born.
Place of Birth: City, town, hospital or location where birth occurred.
State / Province / Country: Geographic jurisdiction of birth.
Time of Birth: Specific time when present on the certificate.

Parent/Family Information

Mother's Full Name / Maiden Name: Complete legal name of the mother, including previous surname when provided.
Father's Full Name: Complete legal name of the father.
Parent Birthdates / Birthplaces: Date and location of birth for each parent when included.
Parent Occupations / Addresses: Employment and residence details when recorded.
Grouped Family Data: Related parent information captured together while maintaining relationships.

Document Details

Registration Date / Filing Date: Date when the birth was officially registered.
Issuing Authority / Registrar: Government agency or official who issued the certificate.
Certification Date: Date the certificate copy was issued or certified.
Seals / Stamps / Signatures: Official marks and authentication details.
Amendments / Notes: Any corrections or additional information recorded on the certificate.

Need custom fields or a specific format? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI birth certificate processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCbirth certificate (Word), birth certificateLSbirth certificate (Excel), HTML and Tbirth certificateT/CSV.

How does Affinda process birth certificates and extract birth certificate data?

Affinda's AI agents read, extract and validate birth certificate data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your birth certificates via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and KYC, HRIS or compliance systems to ensure accuracy.
Access structured birth certificate data directly within your systems.

The result? Faster, more accurate birth certificate processing with minimal manual input.

Can Affinda extract data from scanned or image-based birth certificates?

Yes. Our AI birth certificate processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI birth certificate automation platform support?

Our AI birth certificate processing platform can automatically detect and process birth certificates in 50+ languages, including multilingual birth certificates containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with KYC, HRIS and compliance systems?

Yes. Our AI birth certificate processing platform integrates with 400+ downstream systems, including KYC platforms, HRIS and compliance systems. You can build no-code integrations using our AI integrations agent, or connect via APIs – whatever works best for your birth certificate data extraction workflow.

What are some examples of AI birth certificate workflow automations?

AI birth certificate processing helps automate and streamline identity verification workflows across departments such as:

HR and Onboarding Teams: Speed up new hire verification by automatically extracting and validating identity data from birth certificates. Business-rule validation catches missing information, date inconsistencies and formatting errors before they slow down onboarding.
KYC and Compliance Teams: Automate identity verification with AI that adapts to different certificate formats and jurisdictions, simplifying customer onboarding while maintaining regulatory compliance.
Government Agencies: Process citizen service requests faster by extracting structured data from civil birth records and feeding it directly into case management and records systems for improved service delivery.

What is an birth certificate OCR data extractor?

A birth certificate optical character recognition (OCR) data extractor scans and accurately captures identity information from civil birth records, regardless of format or language. Upload documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten certificates) is captured. Affinda's AI models then identify and extract key fields such as names, dates of birth, place of birth, parent information and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and speeds up identity verification. Once the birth certificate data is captured and structured, our AI birth certificate processing pipeline can apply validation and post-processing to enable seamless integration with KYC platforms, HRIS and compliance systems.Organizations across government, HR and compliance teams rely on Affinda's AI for their identity verification, onboarding and regulatory workflows, streamlining processes and improving accuracy.

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The AI platform for birth certificate processing

How to automate birth certificate processing with Affinda's AI

Upload your birth certificates, your way

Watch as it extracts your birth certificate data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your birth certificates

Automate birth certificate processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your birth certificate and adapts

Easy integration, zero disruption

Configure your birth certificate model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

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120,000

82%

300,000

80

60%

76%

30%

85,000

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