AI VAT Return Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is VAT return processing?

VAT return processing is the workflow businesses use to capture, validate and structure data from VAT returns for tax compliance and reporting. Our AI VAT return processing software automates this entire process – extracting taxpayer details, VAT due amounts, period information and reference numbers – to reduce manual entry, support audits and ensure accurate tax reporting across accounting and compliance systems.

What is VAT return data extraction?

VAT return data extraction is the process of identifying and capturing key data fields from VAT returns – including taxpayer details, VAT due amounts, period information and reference numbers. Affinda's AI extracts this data automatically, handling complex structures like grouped data, checkboxes and data mappings, and turning VAT returns into structured data ready for your tax and accounting systems.

What is VAT return extraction?

VAT return extraction is the automatic capture of data from VAT returns using AI. Our VAT return extraction software combines reading order models, OCR, LLM, RAG and more to convert VAT return information with high accuracy and faster processing times.

What is an VAT return parser?

A VAT return parser is a software tool that automatically reads and extracts data from VAT returns, converting them into structured, machine-readable formats. Our AI VAT return parser learns from every interaction, handling variations in layout, language and complex structures like grouped data and checkboxes – then transforming the output into exactly the format your tax and compliance systems need.

What is VAT return line extraction?

VAT return line extraction captures data from individual line items and tables within your VAT returns, turning them into structured formats while preserving the relationships between each row. Our AI interprets this data with strong contextual understanding – handling everything from simple line items to complex grouped data and nested structures.

What data fields can Affinda’s AI VAT return processing software extract?

Affinda's AI VAT return processing platform can capture data from any field on a VAT return. Standard data fields include:

VAT Return Details

Taxpayer Name / Business Name: Name of the registered entity or individual filing the return.
VAT Registration Number: Unique identifier assigned to the taxpayer by tax authorities.
Tax Period (From / To): Start and end dates of the reporting period covered by the return.
Return Reference Number: Unique identifier for the specific VAT return submission.
Filing Date / Due Date: Date the return was filed and the deadline for submission.
Business Address / Contact Details: Registered address and contact information for the taxpayer.

Tax Calculation & Amounts

VAT Due on Sales / Output Tax: Total VAT charged on taxable sales and outputs during the period.
VAT Due on Acquisitions: VAT due on goods acquired from other EU member states or relevant jurisdictions.
Total VAT Due: Combined amount of all VAT owed for the period.
VAT Reclaimed on Purchases / Input Tax: VAT paid on business purchases that can be reclaimed.
Net VAT to Pay / Reclaim: Final amount due to or from tax authorities after netting input and output tax.
Total Sales / Outputs (Excl. VAT): Value of all taxable supplies excluding VAT.
Total Purchases / Inputs (Excl. VAT): Value of all taxable purchases excluding VAT.
Box Numbers / Field Labels: Specific numbered boxes or fields as defined by tax authorities (e.g., Box 1, Box 2).
Adjustments / Corrections: Any amendments, error corrections or adjustments applied to the return.

Other Fields

Currency: Currency in which amounts are reported.
Declaration / Signature: Confirmation that the return is complete and accurate, including digital or physical signatures.
Submission Method: Whether filed electronically or on paper.
Agent Details: Information about the tax agent or accountant filing on behalf of the taxpayer, when applicable.

Need custom fields or specific data mappings? Define them in the UI or describe them in plain language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI VAT return processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCVAT return (Word), VAT returnLSVAT return (Excel), HTML and TVAT returnT/CSV.

How does Affinda process VAT returns and extract VAT return data?

Affinda's AI agents read, extract and validate VAT return data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your VAT returns via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and tax, accounting and compliance systems to ensure accuracy.
Access structured VAT return data directly within your systems.

The result? Faster, more accurate VAT return processing with minimal manual input.

Can Affinda extract data from scanned or image-based VAT returns?

Yes. Our AI VAT return processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI VAT return automation platform support?

Our AI VAT return processing platform can automatically detect and process VAT returns in 50+ languages, including multilingual VAT returns containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with tax, accounting, and compliance systems?

Yes. Our AI VAT return processing platform integrates with 400+ downstream systems, including leading tax, accounting and compliance platforms. You can build no-code integrations using our AI integrations agent, or develop custom connections via our APIs – whatever suits your VAT return data extraction workflow best.

What are some examples of AI VAT return workflow automations?

AI VAT return processing automates and streamlines tax compliance workflows across business units such as:

Tax & Compliance Teams: Automate VAT reporting and reduce manual entry by extracting taxpayer details, VAT due amounts, period information and reference numbers from any format. Business-rule validation flags returns that need review, catching missing data, calculation errors and period mismatches before submission.
Finance & Accounting Teams: Feed structured VAT return data directly into your accounting systems to improve reconciliation accuracy, support audits and accelerate period-end close processes.
Finance Operations: Handle high-volume VAT return processing across multiple entities and jurisdictions with AI that adapts to different formats, languages and complex structures including grouped data and checkboxes.

What is an VAT return OCR data extractor?

A VAT return optical character recognition (OCR) data extractor scans and accurately captures information from VAT returns, regardless of format or layout. Upload VAT return documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten forms) is captured. Affinda's AI models then identify and extract key fields such as taxpayer details, VAT due amounts, period information, reference numbers and box data, transforming them into structured, usable data.This automation eliminates manual entry, reduces errors and saves time. Once the VAT return data is captured and structured, our AI VAT return processing pipeline can apply machine validation and post-processing to enable seamless integration with tax, accounting and compliance systems.Businesses across accounting, finance and tax industries rely on Affinda's AI for their VAT reporting, audit support and compliance workflows, streamlining processes and improving overall accuracy.

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The AI platform for VAT return processing

How to automate VAT return processing with Affinda's AI

Upload your VAT returns, your way

Watch as it extracts your VAT return data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your VAT returns

Automate VAT return processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your VAT return and adapts

Easy integration, zero disruption

Configure your VAT return model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

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