AI UK P11D Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is UK P11D processing?

UK P11D processing is the workflow UK employers use to receive, capture, validate and report employee benefit and tax data for HMRC compliance. Our AI UK P11D processing software automates this entire process to reduce manual effort, errors and processing times. It ensures that benefit reporting is accurate, compliant and integrated correctly with payroll and accounting systems.

What is UK P11D data extraction?

UK P11D data extraction is the process of reading a P11D form and capturing key data points such as employee and employer details, benefits provided, tax paid, year, and reference numbers. Our platform uses advanced AI to automate P11D data extraction, turning unstructured benefit forms into structured data ready for your payroll, HRIS and compliance systems.

What is UK P11D extraction?

UK P11D extraction is the automatic capture of key benefit and tax data from P11D forms using AI. Our UK P11D extraction software combines reading order models, OCR, LLM, RAG and more to convert this information with high accuracy and faster processing times.

What is an UK P11D parser?

A UK P11D parser is software that automatically reads P11D benefit forms and extracts structured data from them. It captures employee details, benefit information, tax paid and reference numbers – regardless of format variations. Our AI UK P11D parser handles complex structures like grouped benefits and checkbox fields, learning from every correction to improve accuracy. It delivers clean, structured data ready for your payroll, HRIS and compliance systems.

What is UK P11D line extraction?

UK P11D line extraction captures grouped benefit entries from your P11D forms, preserving the relationships between each benefit item, employee, and tax amount. Our AI handles complex benefit structures – from simple lists to nested groupings – extracting each line with accuracy and maintaining the context between connected data points.

What data fields can Affinda’s AI UK P11D processing software extract?

Affinda's AI UK P11D processing software can extract data from any field on a P11D form. Standard data fields include:

Employee & Employer Details

Employee Name: Full name of the employee receiving benefits.
Employee Address: Residential address as shown on the form.
National Insurance Number: Employee's unique NI identifier.
Payroll Number: Internal employee reference number.
Employer Name: Name of the employing organisation.
Employer PAYE Reference: Employer's tax reference number.
Employer Address: Registered address of the employer.

Benefits & Expenses

Benefit Type / Category: Classification of each benefit provided – company car, medical insurance, loans, accommodation, etc.
Benefit Description: Detailed description of the benefit or expense.
Cash Equivalent / Amount: Taxable value of each benefit.
Make Available Amount: Amount made available where applicable.
Grouped Benefit Entries: Multiple benefit items grouped together with preserved relationships between type, description and value.
Checkbox Fields: Binary indicators for specific benefit types or conditions.
From Date / To Date: Period during which the benefit was provided.

Tax & Compliance Data

Tax Year: The tax year covered by the P11D form.
Tax Paid / Tax Due: Amount of tax already paid or outstanding on benefits.
Class 1A NIC: National Insurance contributions due on benefits.
Form Reference Number: Unique identifier for the P11D submission.
Date of Submission: When the form was filed with HMRC.
Declaration Details: Signatory name, position and date.

Need to capture additional fields or match your specific benefit structure? Define them in the UI or describe them in plain language and Affinda will extract them automatically.

What file types does Affinda’s AI UK P11D processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCUK P11D (Word), UK P11DLSUK P11D (Excel), HTML and TUK P11DT/CSV.

How does Affinda process UK P11Ds and extract P11D data?

Affinda's AI agents read, extract and validate P11D data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your UK P11Ds via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and payroll, HRIS or compliance systems to ensure accuracy.
Access structured P11D data directly within your systems.

The result? Faster, more accurate UK P11D processing with minimal manual input.

Can Affinda extract data from scanned or image-based P11D forms?

Yes. Our AI UK P11D processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI UK P11D automation platform support?

Our AI P11D processing platform can automatically detect and process P11D forms in 50+ languages, including multilingual P11D forms containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with payroll, HRIS, and compliance systems?

Yes. Our UK P11D processing platform connects directly to payroll, HRIS, and compliance systems – along with 400+ other platforms. You can build no-code integrations through our platform, or create custom connections using our APIs, whichever suits your workflow best.

What are some examples of AI UK P11D workflow automations?

AI UK P11D processing helps automate and streamline benefit reporting workflows across teams such as:

Payroll Teams: Reduce processing time and manual entry by extracting employee benefits, tax details and reference data automatically – even from scanned P11Ds. Business-rule validation flags forms that need review, catching missing tax years, incorrect NI numbers and duplicate submissions.
HR & People Teams: Use self-learning AI that adapts to your benefit structures, simplifying compliance tracking and ensuring accurate employee benefit records across your HRIS.
Accounting & Finance Teams: Feed structured P11D data directly into your compliance and accounting systems to support HMRC reporting, year-end processing and audit readiness.

What is an UK P11D OCR data extractor?

A UK P11D optical character recognition (OCR) data extractor scans and accurately captures benefit and tax information from P11D forms, regardless of format or language. Upload P11D documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos, or handwritten forms) is captured. Affinda's AI models then identify and extract key fields such as employee and employer details, benefits provided, tax paid, year and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and saves time. Once the P11D data is captured and structured, our AI P11D processing pipeline can apply machine validation and post-processing to enable seamless integration with payroll, HRIS and compliance systems.UK employers, payroll teams, HR professionals and accounting firms rely on Affinda's AI for their benefit reporting, HMRC compliance and year-end processing workflows, streamlining operations and improving overall accuracy.

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The AI platform for UK P11D processing

How to automate UK P11D processing with Affinda's AI

Upload your P11Ds, your way

Watch as it extracts your UK P11D data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your UK P11Ds

Automate UK P11D processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your UK P11D and adapts

Easy integration, zero disruption

Configure your UK P11D model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI UK P11D processing for free

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