AI Remittance Advice Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is remittance advice processing?

Remittance advice processing is the workflow organizations use to capture, validate and reconcile payment details from remittance advice documents. Our AI remittance advice processing software automates this entire process to reduce manual effort, improve accuracy and speed up reconciliation. It ensures payment data is correctly matched, verified and recorded in your accounting and ERP systems.

What is remittance advice data extraction?

Remittance advice data extraction is the process of reading a remittance advice document and capturing the key payment details (such as remittance numbers, payer and payee information, amounts, dates and reference numbers). Our AI platform automates remittance advice data extraction, transforming unstructured payment documents into structured data ready for your accounting, ERP and payment systems.

What is remittance advice extraction?

Remittance advice extraction is the automatic capture of payment data from remittance advice documents using AI. Our remittance advice extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an remittance advice parser?

A remittance advice parser is software that automatically reads and extracts payment data from remittance advice documents. It converts unstructured payment information into structured, machine-readable formats your systems can use. Our AI remittance advice parser handles grouped payments and multi-page documents with ease, learns from every interaction and delivers output formatted exactly how your accounting and ERP systems need it.

What is remittance advice line extraction?

Remittance advice line extraction captures the tabulated payment data within your documents â€“ such as multiple invoice references, amounts and allocation details â€“ turning it into structured, usable data while preserving the connections between each line item. Our platform handles grouped payments and complex table structures with ease, delivering accurate remittance advice line extraction you can trust.

What data fields can Affinda's AI remittance advice processing software extract?

Affinda's AI remittance advice processing platform can capture data from any field on a remittance advice. Standard data fields include:

Remittance Details

Remittance Number: Unique identifier for the remittance advice document.
Remittance Date: Date the remittance advice was issued or payment was made.
Document Type: Classification such as remittance advice, payment notice or payment remittance.
Currency: Currency in which the payment is denominated.
Payment Method: Method used such as bank transfer, check, ACH or wire transfer.

Payment Information

Payer Name / Sender: Name of the organization or individual making the payment.
Payer Address / Contact Details: Full address, phone or email of the payer.
Payee Name / Recipient: Name of the organization or individual receiving the payment.
Total Payment Amount: Total value being remitted.
Bank Account Details: Account numbers, routing information or IBAN/BIC codes when included.

Line Items

Invoice Number / Reference: Invoice or order number being paid.
Invoice Date: Original date of the invoice being paid.
Invoice Amount / Original Amount: Total amount due on the original invoice.
Payment Amount / Allocated Amount: Amount being paid toward each invoice.
Discount / Adjustment: Any discounts, credits or adjustments applied.
Net Amount: Final amount after adjustments.
Purchase Order Number: PO reference if included.
Description / Notes: Additional context or memo text for each line item.

Other Fields

Tax Identification Numbers: VAT, ABN, TIN or other tax identifiers.
Terms / Payment Terms: Payment conditions or terms when specified.
Page Number: Page index for multi-page remittance advices.

Need custom fields or a specific format? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda's AI remittance advice processing solution support?

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCremittance advice (Word), remittance adviceLSremittance advice (Excel), HTML and Tremittance adviceT/CSV.

How does Affinda process remittance advices and extract remittance advice data?

Affinda's AI agents read, extract and validate remittance advice data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your remittance advices via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and accounting, ERP or payment systems to ensure accuracy.
Access structured remittance advice data directly within your systems.

The result? Faster, more accurate remittance advice processing with minimal manual input.

Can Affinda extract data from scanned or image-based remittance advices?

Yes. Our AI remittance advice processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda's AI remittance advice automation platform support?

Our AI remittance advice processing platform can automatically detect and process remittance advices in 50+ languages, including multilingual remittance advices containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with accounting, ERP and payment systems?

Yes. Our remittance advice processing platform connects with 400+ downstream systems, including major accounting, ERP and payment platforms. Build no-code integrations using our AI integrations agent, or use our APIs to create custom connections â€“ whatever fits your workflow best.

What are some examples of AI remittance advice workflow automations?

AI remittance advice processing helps automate and streamline payment workflows across key business functions such as:

Accounting Teams: Automate remittance entry and eliminate manual data capture by extracting payment details from any format. Business-rule validation flags discrepancies like missing reference numbers, amount mismatches and duplicate payments before they hit your system.
Finance / Payment Processing: Speed up reconciliation by automatically matching remittance data to invoices and purchase orders. Handle grouped payments and complex data source mapping with ease, improving cash visibility and reducing processing time.
Accounts Payable and Receivable: Feed structured remittance data directly into your accounting, ERP and payment systems to enhance accuracy, accelerate closing cycles and scale operations without adding headcount.

What is a remittance advice OCR data extractor?

A remittance advice optical character recognition (OCR) data extractor scans and accurately captures payment information from remittance advice documents, regardless of format or language. Upload remittance advice documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as remittance numbers, payer and payee details, payment amounts, dates and reference numbers, transforming them into structured, usable data.

This automation eliminates manual data entry, reduces errors and saves time. Once the remittance advice data is captured and structured, our AI remittance advice processing pipeline can apply machine validation and post-processing to enable seamless integration with accounting, ERP and payment systems.

Businesses across accounting, finance and payment processing rely on Affinda's AI for their reconciliation, accounts payable and receivable workflows, streamlining payment processing and improving overall efficiency.

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The AI platform for remittance advice processing

How to automate remittance advice processing with Affinda's AI

Upload your remittance advices, your way

Watch as it extracts your remittance advice data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Affinda's AI reads, understands and extracts data from any remittance advice or document

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your remittance advices

Automate remittance advice processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your remittance advice and adapts

Easy integration, zero disruption

Configure your remittance advice model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

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120,000

82%

300,000

80

60%

76%

30%

85,000

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