AI Order Confirmation Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is order confirmation processing?

Order confirmation processing is the workflow businesses use to receive, extract, validate and organize data from order confirmations. Our AI order confirmation processing software automates this process to reduce manual data entry, eliminate errors and speed up order fulfillment. It ensures order details flow accurately into your ERP, inventory and order management systems.

What is order confirmation data extraction?

Order confirmation data extraction is the process of reading an order confirmation and capturing the critical data points (such as order numbers, customer details, product lists, quantities, prices and totals). Our platform uses advanced AI to automate order confirmation data extraction, converting unstructured documents into structured data ready for your ERP, inventory systems and fulfillment workflows.

What is order confirmation extraction?

Order confirmation extraction is the automatic capture of key data from order confirmations using AI. Our order confirmation extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an order confirmation parser?

An order confirmation parser is a tool that automatically reads order confirmations and extracts key data into structured formats your systems can use. Our AI-powered order confirmation parser handles any format or layout, learns instantly from feedback and adapts to your specific order structures – delivering accurate, ready-to-use data every time.

What is order confirmation line extraction?

Order confirmation line extraction captures the itemized product data from your order confirmations, transforming product lists into structured formats while preserving the relationships between items, quantities and pricing. Our platform handles everything from straightforward product tables to complex nested structures and bundled items with impressive accuracy.

What data fields can Affinda’s AI order confirmation processing software extract?

Affinda's AI order confirmation processing platform can capture data from any field on an order confirmation. Standard data fields include:

Order Details

Order Number: Unique identifier for the transaction or purchase order.
Order Date: Date the order was placed or confirmed.
Order Status: Current state of the order such as confirmed, processing or shipped.
Purchase Order (PO) Number: Customer's reference number when applicable.

Customer Information

Customer Name: Name of the buyer or account holder.
Shipping Address: Complete delivery address including street, city, state, postal code and country.
Billing Address: Invoice address if different from shipping location.
Contact Details: Email, phone number or other customer contact information.

Line Items & Products

Product Name / Description: Name or detailed description of each item ordered.
SKU / Product Code: Stock keeping unit or unique product identifier.
Quantity: Number of units ordered for each line item.
Unit Price: Price per individual item.
Line Total: Extended amount for each product line (quantity × unit price).
Product Bundles / Grouped Items: Related products sold together as a package.

Payment & Totals

Subtotal: Total before taxes, fees or discounts.
Tax Amount: Sales tax, VAT or other applicable taxes.
Shipping / Delivery Fees: Cost of delivery or freight charges.
Discounts / Promotions: Applied discount codes or promotional reductions.
Total Amount: Final amount charged or payable.
Payment Method: Type of payment used such as credit card, invoice or bank transfer.
Currency: Currency in which the order is billed.

Additional Fields

Delivery Instructions: Special notes for fulfillment or delivery preferences.
Expected Delivery Date: Estimated or confirmed delivery timeframe.
Seller / Vendor Information: Business name, address and contact details of the seller.
Signatures: Digital or handwritten approval signatures.
Barcodes / QR Codes: Embedded images used for tracking or verification.

Need something specific to your workflow? Define custom fields in the platform or describe them in plain language and Affinda will extract them automatically.

What file types does Affinda’s AI order confirmation processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCorder confirmation (Word), order confirmationLSorder confirmation (Excel), HTML and Torder confirmationT/CSV.

How does Affinda process order confirmations and extract order confirmation data?

Affinda's AI agents read, extract and validate order confirmation data. Our platform is simple to set up and integrates smoothly into your systems. Simply:

Upload your order confirmations via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and ERP, order management, inventory and CRM systems to ensure accuracy.
Access structured order confirmation data directly within your systems.

The result? Faster, more accurate order confirmation processing with minimal manual input.

Can Affinda extract data from scanned or image-based order confirmations?

Yes. Our AI order confirmation processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI order confirmation automation platform support?

Our AI order confirmation processing platform can automatically detect and process order confirmations in 50+ languages, including multilingual order confirmations containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with ERP and order management systems?

Yes. Our AI order confirmation processing platform integrates with 400+ systems, including ERP platforms (SAP, Oracle, NetSuite), order management software, inventory systems, CRM and shipping solutions. Build no-code integrations using our AI integrations agent, or create custom connections with our APIs – whatever fits your workflow best.

What are some examples of AI order confirmation workflow automations?

AI order confirmation processing helps automate and streamline order workflows across teams such as:

Order Management / Customer Service: Speed up order entry and enable real-time tracking by extracting data from any format—including scanned documents. Business-rule validation flags orders that need attention, catching missing delivery addresses, duplicate order numbers and mismatched totals.
Fulfillment / Logistics Teams: Use self-learning AI that adapts to new suppliers and order layouts, automatically extracting itemized product lists, quantities and shipping details to streamline pick-pack-ship workflows.
Finance / Inventory Teams: Feed structured order data into your ERP and inventory systems to improve stock forecasting, revenue tracking and operational scalability.

What is an order confirmation OCR data extractor?

An order confirmation optical character recognition (OCR) data extractor scans and captures information from order confirmations, regardless of format or language. Upload order confirmation documents in PDF, JPG or PNG formats. The OCR technology converts the documents into a text layer, ensuring all text (including scans, photos or handwritten notes) is captured. Affinda's AI models then identify and extract key fields such as order numbers, customer details, shipping addresses, itemized product lists, quantities, unit prices and totals, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and speeds up order fulfillment. Once the order confirmation data is captured and structured, our AI order confirmation processing pipeline can apply machine validation and post-processing to enable seamless integration with ERP, order management, inventory and CRM systems.Businesses across e-commerce, retail, wholesale, manufacturing and logistics rely on Affinda's AI for their order processing, fulfillment and customer service workflows, streamlining operations and improving overall efficiency.

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The AI platform for order confirmation processing

How to automate order confirmation processing with Affinda's AI

Upload your order confirmations, your way

Watch as it extracts your order confirmation data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your order confirmations

Automate order confirmation processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your order confirmation and adapts

Easy integration, zero disruption

Configure your order confirmation model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI order confirmation processing for free

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