AI KYC Form Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is KYC form processing?

KYC form processing is the workflow financial institutions use to collect, extract, validate and verify customer information for onboarding and compliance purposes. Our AI automates this entire process – capturing customer details, identity documents, addresses, risk profiles and reference numbers from any KYC form. This reduces manual effort and processing times while ensuring your organization meets regulatory requirements and accelerates customer onboarding.

What is KYC form data extraction?

KYC form data extraction is the process of reading Know Your Customer forms and pulling critical compliance information (like customer names, identity documents, addresses, risk profiles and reference numbers). Our AI platform automates this extraction, transforming unstructured KYC forms into structured, validated data ready for your onboarding, compliance and CRM systems.

What is KYC form extraction?

KYC form extraction is the automatic capture of compliance data from Know Your Customer forms using AI. Our KYC form extraction software combines reading order models, OCR, LLMs, RAG and more to extract customer details, identity documents, addresses, risk profiles and reference numbers with high accuracy and faster processing times.

What is an KYC form parser?

A KYC form parser is software that automatically reads and extracts compliance data from Know Your Customer forms. It converts unstructured KYC documents into structured, machine-readable formats. Our AI KYC form parser learns instantly from feedback, handling multi-page forms, checkboxes and grouped data with ease while delivering output in exactly the format your onboarding and compliance systems require.

What is KYC form line extraction?

KYC form line extraction captures structured data from tabular sections within your compliance documents – like transaction histories or beneficial owner lists – turning it into usable formats while preserving the relationships between each row. Our AI handles anything from simple grids to complex grouped data, maintaining data integrity and ensuring every detail flows seamlessly into your onboarding and compliance systems.

What data fields can Affinda’s AI KYC form processing software extract?

Affinda's AI KYC form processing software can extract data from any field on a Know Your Customer form. Standard data fields include:

Customer Information

Full Name / Legal Name: Complete name of the customer or entity being onboarded.
Date of Birth / Age: Customer's birth date or age for identity verification.
Nationality / Citizenship: Country of citizenship or nationality status.
Gender / Title: Gender identification and title (Mr, Ms, Dr, etc.).
Occupation / Employer: Current employment details and professional role.
Customer ID / Reference Number: Unique identifier assigned during onboarding.

Identity Documents

Document Type: Passport, driver's license, national ID card or other government-issued identification.
Document Number: Unique identifier on the identity document.
Issue Date / Expiry Date: When the document was issued and when it expires.
Issuing Authority / Country: Government body or country that issued the document.
Place of Birth: Customer's birthplace as shown on identity documents.

Address & Contact Details

Residential Address: Customer's current home address including street, city, postal code and country.
Business Address: Company or business location if applicable.
Phone Number / Email: Contact information for verification and correspondence.
Previous Addresses: Historical address information when required for compliance.

Risk & Compliance

Risk Profile / Risk Rating: Assigned customer risk level (low, medium, high).
Source of Funds / Source of Wealth: Origin of customer's income or assets.
Politically Exposed Person (PEP) Status: Whether customer holds or held a prominent public position.
Beneficial Ownership: Details of ultimate beneficial owners for entities.
Purpose of Account: Intended use of financial services or accounts.
Sanctions Screening Results: Check results against sanctions and watchlists.

Administrative Fields

Application Date / Form Date: When the KYC form was completed or submitted.
Account Number / Client Number: System-assigned identifiers.
Signatures / Checkboxes: Consent fields, declarations and verification checkboxes.
Agent / Branch Information: Details of processing staff or location.

Need custom fields or specific compliance requirements? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI KYC form processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCKYC form (Word), KYC formLSKYC form (Excel), HTML and TKYC formT/CSV.

How does Affinda process KYC forms and extract KYC form data?

Affinda's AI agents read, extract and validate KYC form data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your KYC forms via drag-and-drop, email or API.
Configure business logic to match your organization's compliance rules and workflows.
Let Affinda check and validate extracted data against your business logic and onboarding, compliance or CRM systems to ensure accuracy.
Access structured KYC form data directly within your systems.

The result? Faster, more accurate customer onboarding with minimal manual input.

Can Affinda extract data from scanned or image-based KYC forms?

Yes. Our AI KYC form processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI KYC form automation platform support?

Our AI KYC form processing platform can automatically detect and process KYC forms in 50+ languages, including multilingual KYC forms containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with onboarding, compliance, and CRM systems?

Yes. Our AI KYC form processing platform integrates seamlessly with onboarding, compliance and CRM systems. You can build no-code integrations using our AI integrations agent, or connect via our APIs to fit your existing workflow – whichever approach works best for your organization.

What are some examples of AI KYC form workflow automations?

AI KYC form processing helps automate and streamline compliance workflows across teams such as:

Compliance Teams: Accelerate regulatory review by extracting customer details, identity documents, addresses, risk profiles and reference numbers from any KYC form. Business-rule validation flags applications requiring attention, catching missing documents, expired IDs, incomplete addresses and PEP status mismatches.
Onboarding Teams: Use self-learning AI that adapts to evolving KYC formats, simplifying customer verification and reducing onboarding times while maintaining compliance standards.
Risk & Operations: Push structured KYC data into your existing compliance, onboarding and CRM systems to improve audit trails, regulatory reporting and operational efficiency.

What is an KYC form OCR data extractor?

A KYC form optical character recognition (OCR) data extractor scans and accurately captures compliance information from Know Your Customer forms, regardless of format or language. Upload KYC documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos, or handwritten forms) is captured. Affinda's AI models then identify and extract key fields such as customer details, identity documents, addresses, risk profiles and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and accelerates onboarding. Once the KYC form data is captured and structured, our AI KYC form processing pipeline can apply machine validation and post-processing to enable seamless integration with onboarding, compliance and CRM systems.Financial institutions, banks, insurance companies and compliance teams rely on Affinda's AI for their KYC onboarding, regulatory workflows and customer verification processes, streamlining compliance and improving overall efficiency.

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The AI platform for KYC form processing

How to automate KYC form processing with Affinda's AI

Upload your KYC forms, your way

Watch as it extracts your KYC form data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your KYC forms

Automate KYC form processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your KYC form and adapts

Easy integration, zero disruption

Configure your KYC form model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI KYC form processing for free

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