AI ACORD Forms Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is ACORD forms processing?

ACORD forms processing is the workflow insurance organizations use to capture, extract, validate and structure critical policy data from standardized insurance forms like ACORD 125, 126, 140 and 141. Our AI ACORD forms processing software automates this entire process – reducing manual data entry, minimizing errors and accelerating turnaround times. It ensures that policyholder details, coverage information and risk data flow accurately into your policy administration, CRM and insurance management systems.

What is ACORD forms data extraction?

ACORD forms data extraction is the process of identifying and capturing key insurance data from standardized forms – including policyholder information, policy numbers, coverage details, insured assets, risk information, signatures and reference numbers. Affinda's AI automates ACORD forms data extraction across multiple form types and layouts, transforming unstructured documents into structured, actionable data ready for your policy administration systems and downstream workflows.

What is ACORD forms extraction?

ACORD forms extraction is the automatic capture of insurance data from standardized forms using AI. Our ACORD forms extraction software combines reading order models, OCR, LLMs, RAG and more to convert form data with high accuracy and faster processing times.

What is an ACORD forms parser?

An ACORD forms parser is a software tool that automatically reads and extracts data from insurance forms like ACORD 125, 126, 140 and 141. It converts form data into structured, machine-readable formats ready for your systems. Our AI ACORD forms parser learns instantly from every interaction, adapting to layout variations and delivering output in exactly the format you need.

What is ACORD forms line extraction?

ACORD forms line extraction captures data from line items and tables within insurance forms – such as coverage schedules, endorsements, or premium breakdowns – while preserving the relationships between fields. Our AI handles multi-page forms and grouped policy sections, transforming complex structured data into clean, usable formats your systems can act on immediately.

What data fields can Affinda’s AI ACORD forms processing software extract?

Affinda's AI ACORD forms processing software extracts data from any field across all ACORD form types – including ACORD 125, 126, 140, 141 and more. Standard data fields include:

Policy Information

Policy Number / Certificate Number: Unique identifier for the insurance policy or certificate.
Policy Effective Date / Expiration Date: Coverage start and end dates for the policy period.
Producer / Agency Information: Name, code and contact details of the broker or agency.
Insurer / Carrier Name: Name and NAIC code of the insurance company issuing coverage.
Policy Type / Form Number: Classification of coverage and specific ACORD form identifier.

Coverage & Risk Details

Coverage Limits / Deductibles: Per-occurrence limits, aggregate limits and deductible amounts by coverage type.
Insured Assets / Property Details: Description, location and value of covered property or assets.
Risk Information / Classification: Industry codes, business descriptions and risk assessment data.
Premium Amount / Payment Terms: Total premium, installment schedules and payment methods.
Endorsements / Additional Coverages: Policy modifications, riders and supplementary coverage details.

Parties & Identifiers

Policyholder / Named Insured: Name and address of the primary insured party.
Additional Insureds / Loss Payees: Secondary parties with insurable interest or payment rights.
Certificate Holder: Entity receiving proof of insurance, typically for contractual requirements.

Signatures & References

Authorized Representative Signature: Signature fields and signature dates from agents or insureds.
Reference Numbers / Transaction IDs: Submission numbers, quote references and tracking identifiers.
Checkboxes / Attestations: Coverage selections, declarations and compliance confirmations.

Need to extract custom fields or work with proprietary form templates? Define them through the UI or describe them in plain language – Affinda adapts instantly and extracts them automatically.

What file types does Affinda’s AI ACORD forms processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCACORD forms (Word), ACORD formsLSACORD forms (Excel), HTML and TACORD formsT/CSV.

How does Affinda process ACORD forms and extract ACORD forms data?

Affinda's AI agents read, extract and validate ACORD forms data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your ACORD forms via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and policy administration, CRM or insurance management systems to ensure accuracy.
Access structured ACORD forms data directly within your systems.

The result? Faster, more accurate ACORD forms processing with minimal manual input.

Can Affinda extract data from scanned or image-based ACORD forms?

Yes. Our AI ACORD forms processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI ACORD forms automation platform support?

Our AI ACORD forms processing platform can automatically detect and process ACORD forms in 50+ languages, including multilingual ACORD forms containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with policy administration and insurance management systems?

Yes. Our platform integrates with 400+ downstream systems, including major policy administration, insurance management, CRM and ERP platforms. You can create no-code integrations using our AI integrations agent, or build custom connections using our APIs – whatever works best for your ACORD forms processing workflow.

What are some examples of AI ACORD forms workflow automations?

AI ACORD forms processing helps automate and optimize insurance workflows across business units such as:

Underwriting & Policy Administration: Accelerate policy setup by automatically extracting policyholder details, coverage limits, risk classifications and premium data from ACORD 125, 126, 140, 141 and beyond. Business-rule validation catches missing information, inconsistent coverage details and duplicate policy numbers before they reach your systems.
Claims Teams: Speed up claims intake and adjudication with instant extraction of insured assets, coverage details and loss payee information. Our AI adapts to multi-page forms and grouped policy sections, reducing manual review time and improving accuracy.
Compliance & Risk Management: Feed structured ACORD forms data into your policy administration and insurance management systems to maintain audit trails, ensure regulatory compliance and gain visibility across your entire book of business.

What is an ACORD forms OCR data extractor?

An ACORD forms optical character recognition (OCR) data extractor scans and accurately captures insurance data from standardized forms, regardless of format or layout. Upload ACORD form documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten annotations) is captured. Affinda's AI models then identify and extract key fields such as policyholder information, policy numbers, coverage details, insured assets, risk information, signatures and reference numbers, transforming them into structured, actionable data.This automation eliminates manual data entry, reduces errors and accelerates processing times. Once the ACORD forms data is captured and structured, our AI ACORD forms processing pipeline can apply business-rule validation and post-processing to enable seamless integration with policy administration, insurance management, CRM or ERP systems.Insurance organizations, brokerages and risk management teams rely on Affinda's AI for their underwriting, policy administration and compliance processes, streamlining workflows and improving overall efficiency.

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The AI platform for ACORD forms processing

How to automate ACORD forms processing with Affinda's AI

Upload your ACORD forms, your way

Watch as it extracts your ACORD forms data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your ACORD forms

Automate ACORD forms processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your ACORD forms and adapts

Easy integration, zero disruption

Configure your ACORD forms model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI ACORD forms processing for free

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