Automate document processing into Viewpoint Vista
Get data from your documents into Viewpoint Vista
Subcontractor Invoices
Automatically extract data from subcontractor invoices to create AP entries in Viewpoint Vista, linking to projects and cost codes for accurate job costing.
Change Orders
Extract project details, change order numbers and values from change orders to automatically update Viewpoint Vista logs and trigger approval workflows, improving change management and reducing project delays.
Compliance Documents
Extract vendor details, expiry dates and document types from insurance certificates, safety forms and lien waivers to automatically track compliance in Viewpoint Vista and reduce project risk.
Employee Timesheets
Extract employee details, hours, project assignments and cost codes from timesheets to automatically update Viewpoint Vista payroll and job costing for accurate labor tracking and project profitability.
How to automate document processing into Viewpoint Vista
Automatically send your documents to Affinda
AI agents extract and validate key data fields
See your data appear in Viewpoint Vista
Extract any information from any document, fast
Create models in seconds
Validate and transform data
Apply your business logic
Pathway 1: Use the Agent
Pathway 2: Write your own code
No need to talk to sales. Get started now
Sign up for free
Set up your integration
Start processing
95%
reduction in manual work
10×
more invoices processed with no added staff
Enhanced auditability and tracking of invoice approvals
120,000
proof of delivery documents processed annually
82%
of documents straight-through processed in the first weeks
Automatic validation of documents against ERP system
High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards
300,000
documents processed annually
80
different document types
60%
Enhanced auditability and tracking of invoice approvals
76%
reduction in manual data input
30%
reduction in compliance data errors
85,000
compliance documents processed annually
Combine the best of artificial and human intelligence
Frequently asked questions
Does Affinda integrate with Viewpoint Vista?
Yes. Affinda's integration with Viewpoint Vista connects your construction document processing directly to your ERP workflows. It automatically extracts, validates and syncs data from subcontractor invoices, change orders, timesheets and compliance documents straight into Viewpoint Vista.With Affinda, you can process project data faster, reduce manual entry errors and maintain complete control over your job costing and project tracking through a single, connected workflow.
How does the Affinda-Viewpoint Vista integration work?
Affinda's intelligent document processing reads construction documents from any source (email, upload or API) and instantly extracts structured data such as vendor names, project codes, cost codes, line items, hours and totals.
Once validated, this data is automatically pushed to Viewpoint Vista as AP entries, updated change order logs, payroll records or compliance tracking entries - depending on the document type. Invoices link directly to projects and cost codes, while timesheets update job costing in real time.
You can also configure custom validation rules, such as flagging invoices that exceed budget thresholds or routing expired compliance documents for immediate review.
What types of documents can Affinda process and send to Viewpoint Vista?
Affinda can extract data from any construction document type, including:
- Subcontractor invoices and receipts
- Change orders
- Insurance certificates, safety forms and lien waivers
- Employee timesheets and labor reports
- Subcontractor agreements and compliance documents
It handles both digital and scanned documents - even handwritten timesheets - using advanced OCR and AI-powered parsing to achieve over 99% accuracy across any format or layout.
Do I need to manually upload files to Viewpoint Vista?
No. Affinda automates the entire process. You have three ways to get construction documents to Affinda:
- Upload files directly to your Affinda workspace
- Forward documents via email or configure automatic email forwarding
- Integrate via API or connect your cloud storage system
Once received, Affinda automatically extracts data from your subcontractor invoices, change orders, timesheets and compliance documents, validates it and sends it directly to Viewpoint Vista - ready for project tracking and job costing.
Can I define my own validation and business rules?
Yes. Affinda lets you write custom validation rules in natural language and apply your construction business logic before any data reaches Viewpoint Vista.
For example, you can set rules to:
- Flag invoices that exceed project budget thresholds
- Verify cost codes match active project assignments
- Catch expired insurance certificates or compliance documents
- Route change orders above a certain value for additional approval
These checks ensure your Viewpoint Vista data is accurate, compliant and ready for job costing and project tracking.
Can Affinda handle bulk subcontractor invoice uploads for Viewpoint Vista?
Yes. Affinda's document processing integration is built for scale. Whether you process 20 subcontractor invoices a month or 5,000 a week across multiple projects, Affinda supports bulk uploads and straight-through automation into Viewpoint Vista.
This makes it ideal for general contractors, construction AP teams and project managers handling high volumes of subcontractor documents across multiple job sites.
How fast can I get started with the Viewpoint Vista integration?
You can be up and running in under an hour. Affinda's Viewpoint Vista integration lets you:
- Connect securely to your Viewpoint Vista environment
- Map document fields to Viewpoint Vista entities (like projects, cost codes, AP entries or payroll records)
- Start processing construction documents immediately
For enterprise teams, Affinda also offers API access and custom workflows to support deeper integration with your existing construction systems.
Is my financial data secure when using Affinda with Viewpoint Vista?
Absolutely. Affinda follows security standards including ISO 27001:2022, SOC 2 and GDPR for security and compliance. Data is encrypted in transit and at rest, with strict role-based access controls and full audit logging. You can also select region-specific data storage to meet your organization's compliance and data residency requirements.
What are the main benefits of integrating Affinda with Viewpoint Vista?
By integrating Affinda with Viewpoint Vista, you can:
- Remove manual data entry from your construction workflows and reduce costly errors
- Speed up AP processing, change order approvals and payroll cycles
- Improve job costing accuracy with automated project and cost code linking
- Stay compliant by automatically tracking insurance certificates, lien waivers and safety documents
- Gain complete visibility into document status and data quality across all your projects