Automate document processing out of Outlook

Automate ingesting documents from and exporting data to your Outlook inbox by integrating the Affinda Platform with your Outlook account. Achieve straight-through processing by eliminating manual data entry for good.

Outlook

Get data from the documents in your Outlook inbox and export to your email workflows

Invoices

Automatically capture invoice data from Outlook email attachments and export directly to your ERP or accounting system - eliminating manual downloads and speeding up accounts payable.

Resumes and CVs

Extract candidate data from resume attachments in Outlook and push it directly to your ATS or HR system - accelerating screening and improving data quality across your hiring workflow.

Contracts and agreements

Pull contract data from email attachments and route it directly to your contract management system - improving visibility, strengthening compliance and reducing risk across your legal workflow.

Support requests

Extract customer issues and attachments from support emails and create tickets automatically in your helpdesk system - speeding up response times and improving service quality across your support operations.

How to automate document processing out of Outlook

Affinda processes the documents from your Outlook inbox in the background and sends data straight to your email workflows or downstream systems.

Automatically send your documents to Affinda

Use our Outlook integration to automatically send attachments to Affinda as you receive them.

AI agents extract and validate key data fields

Affinda's AI agents extract and transform your data with superior accuracy, thanks to advanced contextual understanding and machine validation.

Send your data to your email workflows or downstream systems

Affinda automatically exports extracted field data to Outlook (for email workflows) or to downstream systems, populating the corresponding fields.

Extract any information from any document, fast

Extract any data
Build fast
Example of automated data extraction from a document in Affinda

Create models in seconds

Connect your Outlook account and watch as Affinda intelligently extracts data from any email attachment, helping you automate document processing from your Gmail inbox in just a few clicks.

Example of how to configure data transformations in the Affinda Platform

Cleanse and transform data

Affinda transforms your extracted data into formats that work seamlessly with Outlook and your connected systems, ensuring it's ready for immediate use. Want custom formatting? Just describe what you need in plain language and Affinda handles the rest.

Example of how to configure data transformations in the Affinda Platform

Apply business logic

Use natural language to set validation rules and apply your business logic to extracted data. This ensures accuracy, maintains data quality and enables reliable document processing before sending to Outlook and your connected systems.

Automatically import documents from Outlook and export extracted data back to your email workflows.

Example of business logic verifying accuracy of extraction in the Affinda Platform
Example of billing credits in the platform
Platform preview of instant AI learning from examples
Examples of seamless integrations supported in Affinda with no-code or API set up
Preview of flexible configuration of document fields on a payslip
List of security layers continuously monitored by Affinda

Automate data integration with 99%+ accuracy

Extract data from any document, in any format or layout, with more than 99% accuracy. Unstructured data? Complex tables? Multiple languages? No problem. Our AI data integration eliminates errors and costly rework.

See ROI in weeks, not months

Set up quickly with flexible pricing that scales with your needs. Our AI agents learn from a handful of examples and deliver measurable ROI within weeks, not months.

AI that instantly learns and adapts

Affinda's intelligent document processing platform is the only one with instant learning. It improves with every interaction, adapting to your data in real time to make faster, smarter, human-like decisions.

Easy integration, zero disruption

Affinda works alongside your existing systems - Outlook, ERP, ATS and beyond. No ripping out systems, no change-management headaches. Integrate it easily - with code or without.

Configure, customize and maintain control

Build and manage your own intelligent Outlook processing solution with the Affinda Platform, or work with our team to set up and support. You maintain full control, make updates whenever you need and scale without limits.

Enterprise-grade security

Documents flowing through Outlook often contain your most sensitive business data. Affinda is ISO 27001:2022 certified, and SOC 2 and GDPR compliant, providing enterprise-grade security and compliance that protects your information and gives you confidence at scale.

No need to talk to sales. Get started now

Sign up for free

Sign up and configure your custom extraction model.

Set up your integration

Affinda’s Integration Agent works like your own developer - describe how you want data exported, and it builds the integration for you.

Start processing

Send your files to Affinda and watch as the data automatically populates into your downstream system.
Try for free

Automating their document processes with AI

All customer stories
Brisbane city bridge on river

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

 

Enhanced auditability and tracking of invoice approvals

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Busy port with plane flying overhead

Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

 

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

  • High accuracy parsing across multiple languages
  • Improved customer experience thanks to better structured data
  • Stronger compliance with international data security and software standards
Read full story
An artist painting on a community wall

Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

Read full story

Combine the best of artificial and human intelligence

99%+

accuracy in data and information extraction

10+

years of IP combined with the latest AI innovations

500M+

documents processed

50+

languages supported, empowering customers globally

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Frequently asked questions

Does Affinda integrate with Outlook?
How does the Affinda-Outlook integration work?
What types of documents can Affinda process and send to Outlook?
Do I need to manually upload files to Outlook?
Can I define my own validation and business rules?
Can Affinda handle bulk invoice uploads for Outlook?
How fast can I get started with the Outlook integration?
Is my financial data secure when using Affinda with Outlook?
What are the main benefits of integrating Affinda with Outlook?
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Discover the platform

Find out how to build an extraction model from a single document, transform the data and send it to any business system.

Explore our pricing

No up-front costs. No lock-in contracts. Just pay for what you use.