Automate document processing into IFS Cloud
Get data from your documents into IFS Cloud
Invoices
Extract supplier invoice data straight into IFS Cloud to create AP invoices, validate totals, check for duplicates and accelerate your accounts payable process.
Maintenance records
Capture asset maintenance data from inspection reports and service records to automatically update IFS Cloud EAM modules, improving asset lifecycle tracking and reducing equipment downtime.
Purchase orders
Match invoice data against open purchase orders in IFS Cloud, automatically flagging discrepancies to prevent overpayments and improve procurement auditability.
Compliance certificates
Extract certificate details and expiry dates from compliance documents to automatically track regulatory status in IFS Cloud, ensuring requirements are met and supporting audit readiness.
How to automate document processing into IFS Cloud
Automatically send your documents to Affinda
AI agents extract and validate key data fields
See your data appear in IFS Cloud
Extract any information from any document, fast
Create models in seconds
Validate and transform data
Apply your business logic
Pathway 1: Use the Agent
Pathway 2: Write your own code
No need to talk to sales. Get started now
Sign up for free
Set up your integration
Start processing
95%
reduction in manual work
10×
more invoices processed with no added staff
Enhanced auditability and tracking of invoice approvals
120,000
proof of delivery documents processed annually
82%
of documents straight-through processed in the first weeks
Automatic validation of documents against ERP system
High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards
300,000
documents processed annually
80
different document types
60%
Enhanced auditability and tracking of invoice approvals
76%
reduction in manual data input
30%
reduction in compliance data errors
85,000
compliance documents processed annually
Combine the best of artificial and human intelligence
Frequently asked questions
Does Affinda integrate with IFS Cloud?
Yes. Affinda's integration with IFS Cloud connects your document processing directly to your ERP and asset management workflows. It automatically extracts, validates and syncs data from invoices, purchase orders, maintenance records and compliance documents straight into IFS Cloud.With Affinda, you can process transactions faster, improve data accuracy and maintain complete control over your operations through a single, connected workflow that eliminates manual data entry.
How does the Affinda-IFS Cloud integration work?
Affinda processes documents from any source - email, direct upload or API - and extracts structured data like supplier details, asset IDs, PO numbers, maintenance dates, line items and compliance information.
Once extracted and validated, this data flows directly into IFS Cloud, creating AP invoices, updating EAM asset records, matching against open purchase orders or tracking compliance certificates - all without manual intervention.
You can configure custom validation rules and business logic in plain language, such as auto-routing high-value invoices for approval or flagging maintenance records that indicate potential asset issues.
What types of documents can Affinda process and send to IFS Cloud?
Affinda can process and extract data from any document type relevant to IFS Cloud operations, including:
- Supplier invoices and receipts
- Purchase orders and supplier statements
- Maintenance records and inspection reports
- Compliance certificates and quality documents
- Asset certificates and service records
Whether your documents are digital PDFs, scanned images or photos taken on mobile devices, Affinda handles them all. Advanced OCR and contextual AI deliver more than 99% accuracy across multiple formats, layouts and languages.
Do I need to manually upload files to IFS Cloud?
No. Affinda automates the entire upload process through flexible ingestion options. You can get documents to Affinda in three ways:
- Upload files directly to your Affinda workspace
- Forward documents by email or configure automatic email forwarding
- Integrate via API or connect to your existing cloud storage systems
Once your documents reach Affinda, everything happens automatically - data extraction, validation and direct import into IFS Cloud, ready for your ERP and asset management workflows.
Can I define my own validation and business rules?
Yes. Affinda lets you define custom validation rules and business logic in plain language before data flows into IFS Cloud.
For example, you can configure rules to:
- Flag duplicate invoices before they enter accounts payable
- Match invoice line items against open purchase orders and highlight mismatches
- Alert teams when compliance certificates are approaching expiry
- Route high-value maintenance records for approval
These checks ensure your IFS Cloud data stays accurate, compliant and ready for audits.
Can Affinda handle bulk invoice uploads for IFS Cloud?
Yes. Affinda handles bulk document processing with ease. Whether you're processing a handful of invoices each month or thousands of maintenance records, compliance certificates and purchase orders daily, Affinda's platform supports high-volume uploads and straight-through automation into IFS Cloud.
This makes it ideal for asset-intensive operations in manufacturing, aerospace, defense and utilities where enterprise finance and operations teams manage large volumes of critical documents.
How fast can I get started with the IFS Cloud integration?
You can be up and running in under an hour. Affinda's flexible IFS Cloud integration lets you:
- Connect securely to your IFS Cloud environment
- Map document fields to IFS Cloud entities (like AP invoices, EAM asset records or purchase orders)
- Begin processing documents immediately
For enterprise teams managing complex asset and compliance workflows, Affinda also provides API access and dedicated support for deeper customization and integration.
Is my financial data secure when using Affinda with IFS Cloud?
Absolutely. Affinda follows security standards including ISO 27001:2022, SOC 2 and GDPR for security and compliance. Data is encrypted in transit and at rest, with strict role-based access controls and full audit logging. You can also select region-specific data storage to meet your organization's compliance and data residency requirements.
What are the main benefits of integrating Affinda with IFS Cloud?
By integrating Affinda with IFS Cloud, you can:
- Remove manual data entry and reduce costly errors
- Speed up accounts payable, procurement and asset management workflows
- Improve asset lifecycle tracking and reduce equipment downtime
- Ensure compliance and maintain audit readiness with automated certificate tracking
- Prevent overpayments through automated purchase order matching
- Gain complete visibility over document processing and data quality