How to Make Invoice Data Capture Software Work for You

Harnessing the power behind invoice capture software can transform an inefficient AP office to one that is always on the ball. Here's what you need to know about it.
June 29, 2022
3 Minutes
How to Make Invoice Data Capture Software Work for You
How to Make Invoice Data Capture Software Work for You

Table of Contents

Every day, your company deals with invoices: sending invoices out to clients, processing supplier invoices and ensuring they are paid on time. If your system lacks automation, invoice processing is likely to be a huge drain on the time and resources of your AP department. Using invoice data capture software to extract data can speed up your processing times and free up your staff to work on your other priorities.

What Is Invoice Data Capture Software?

Invoice processing to extract data is a tedious task that is often completed through manual data entry. When your company receives physical or emailed invoices, one of your accounts payable (AP) team must read the invoice and type the information into your accounting system.

Part of streamlining the work of your hard-working AP team is introducing AP automation wherever you can. Using invoice data capture software to extract data is the perfect place to start. This tool completes data extraction from uploaded invoices, sending it directly through to your accounting software, enabling easy access to all invoice data and eliminating the manual task of entering it.

Who Uses Invoice Data Capture Software?

Small Businesses

If you’re a small business owner who struggles to keep up with vendor invoices as well as the ones you send out, automated invoice processing software can help. Instead of trying to locate and pay paper invoices, simply upload the digital or scanned invoice to your invoice capture software and let it work its magic and extract the information. No more losing track of invoices or forgetting to pay suppliers.

Large Businesses

For large businesses, invoice data capture software is a no-brainer. With the volume of invoices you receive, manual data entry will be a major bottleneck and old-school processes can lose you serious money. Automating the AP workflow is essential if you want to stay on top of all supplier invoices and keep accounts in order and balances paid in a timely way.

AP Teams

If you’re trying to find a way to simplify your team’s workload, investing in invoice scanning software is a great first step. Use the power of the intelligent capture tool’s machine learning to speed up your processes and lighten the workload for your staff.

Many industries use intelligent invoice OCR software to process PDF invoices, as this type of tool is applicable to any kind of company, and favored by both B2B and B2C enterprises.

How To Implement Invoice Data Capture Software

Affinda’s invoice data capture software API seamlessly integrates with most pre-existing accounting systems. All you need is a developer and our API, and they’ll be able to connect the two. Once integrated, you can upload invoices and the information will be pulled through to populate the data fields in your accounting software.

We use REST API, as it’s the most widely used format and compatible with most software that accepts integration. With documentation written for developers, by developers, it’s extremely simple to follow and implement.

Try It For Free

Not sure if you’re ready to commit to the API? You can always try out the invoice data capture software online, and we highly recommend that you do!

Woman displaying invoice data capture software on a meeting room display board.
Affinda's invoice extractor is easy to use and accessible to anyone.

To get started, head to and follow the instructions to upload some invoices. Affinda’s invoice parser will parse them and show you how it categorised each piece of data. You can then review the results and confirm whether they are correct before downloading the output. This free online invoice parsing tool is an easy, no-commitment way to test out the parsing software and see whether it might be suitable for your company’s needs.

If you want more information, check us out online or give our friendly team a call. We’d be more than happy to answer any questions you may have about the software.

Share this post

The world’s most accurate AI data extraction for accounts payable.

Easily extract data from even the most complex invoices. Quickly and successfully process batch of invoices in PDFs, DOC, PNG, and JPG. Affinda Invoice Extractor recognises 50+ fields on the first go – and it only gets better from there.

Extract data from your receipts swiftly and with precision. Make reimbursement and expense tracking easy. Utilise an AI receipt scanning that understands formatting and layouts it has never been exposed to before.

Our team of skilled AI experts thrives on challenges. Feel free to send your unique document processing requirements our way and we can design a custom‑made solution for you.

Browse recent Finance AI articles
The Ultimate Guide to Accounts Receivable Department Organization
Discover the crucial role of the Accounts Receivable Dept. in managing cash flow and maintaining healthy financial operations.
Accounts Payable Department: Structure, Functions, and Efficiency
A perfectly organized accounts payable department is a dream of every company. In that scenario, cash flow is smooth and optimized, and invoices are processed without a hiccup.
The Key Feature of Any Great Automated Invoice Processing System
In today's business landscape, automated AI systems are revolutionizing accounts payable processes, ensuring speed, accuracy, and cost savings.

Explore how you can process your documents with our powerful AI.

Get in touch with our team of experts and find the best solution for you. Contact us for a free consultation call.