AI UK P45 Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is UK P45 processing?

UK P45 processing is the workflow HR and payroll teams use to capture, validate and record employee tax and pay information when someone leaves a job. Our AI UK P45 data extraction software automates this process to eliminate manual data entry, reduce errors and speed up offboarding. It ensures that employment records are accurate, compliant and ready to integrate with payroll and HRIS systems.

What is UK P45 data extraction?

UK P45 data extraction is the process of reading a P45 form and capturing key fields like employee details, employer information, pay, tax paid, leaving date and reference numbers. Our platform uses AI to automate UK P45 data extraction, converting unstructured forms into structured data that's ready to flow into your payroll, HRIS and compliance systems.

What is UK P45 extraction?

UK P45 extraction is the automatic capture of employment and tax data from P45 forms using AI. Our UK P45 extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an UK P45 parser?

A UK P45 parser is software that automatically reads and extracts data from P45 forms, converting them into structured, machine-readable formats. Our AI UK P45 parser handles complex structures like grouped employment data and checkboxes, learning from every interaction to manage variations in layout and format while transforming the output into exactly what your payroll and HRIS systems need.

What is UK P45 line extraction?

Line extraction captures data within tables on documents, turning it into structured formats while preserving relationships between rows. Our platform interprets tabled data with strong contextual understanding, handling everything from simple grids to complex nested structures – ensuring accuracy across any document format you need to process.

What data fields can Affinda’s AI UK P45 processing software extract?

Affinda's AI UK P45 processing platform can capture data from any field on a P45 form. Standard data fields include:

Employee Details

Employee Name: Full name of the employee leaving employment.
National Insurance Number: Unique UK tax identifier for the employee.
Date of Birth: Employee's date of birth as recorded on the form.
Employee Address: Residential address of the departing employee.
Leaving Date: The date employment ended with the employer.

Employer Details

Employer Name: Legal name of the organization the employee is leaving.
Employer PAYE Reference: Unique PAYE reference number assigned to the employer by HMRC.
Employer Address: Registered address of the employer.
Tax Office Number / Reference: HMRC tax office details associated with the employer.

Pay & Tax Information

Total Pay to Date: Cumulative gross pay earned during the current tax year up to the leaving date.
Total Tax to Date: Cumulative income tax deducted during the current tax year up to the leaving date.
Tax Code: The tax code in operation at the time of leaving.
Tax Week / Month Number: Week or month number in the tax year when employment ended.
Student Loan Deductions: Total student loan repayments deducted to date, if applicable.
Postgraduate Loan Deductions: Total postgraduate loan repayments deducted to date, if applicable.

Other Fields

Part Identifier: P45 part number (typically Part 1A, 2 or 3).
Statement of Pay / Deductions: Checkboxes or indicators showing whether statements were provided.
Form Issue Date: Date the P45 form was generated.
Pay Frequency: Whether the employee was paid weekly or monthly.

Our UK P45 processing software handles complex structures including grouped employment data, checkboxes and data source mapping across different P45 layouts and formats. Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

What file types does Affinda’s AI UK P45 processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCUK P45 (Word), UK P45LSUK P45 (Excel), HTML and TUK P45T/CSV.

How does Affinda process UK P45s and extract UK P45 data?

Affinda's AI agents read, extract and validate UK P45 data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your UK P45s via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and payroll, HRIS or compliance systems to ensure accuracy.
Access structured UK P45 data directly within your systems.

The result? Faster, more accurate UK P45 processing with minimal manual input.

Can Affinda extract data from scanned or image-based UK P45s?

Yes. Our AI UK P45 processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI UK P45 automation platform support?

Our AI UK P45 processing platform can automatically detect and process P45s in 50+ languages, including multilingual P45s containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with payroll, HRIS and compliance systems?

Yes. Our UK P45 processing platform integrates with 400+ downstream systems, including major payroll, HRIS and compliance platforms. Build no-code integrations using our AI integrations agent, or create custom connections using our APIs – whatever suits your workflow best.

What are some examples of AI UK P45 workflow automations?

AI UK P45 processing automates and streamlines employee offboarding workflows across teams including:

Payroll Teams: Speed up leaver processing and improve accuracy by extracting employment data, tax codes, pay and deductions from any P45 format. Business-rule validation flags issues like incorrect tax calculations, missing reference numbers or date inconsistencies before they reach your payroll system.
HR Teams: Simplify offboarding by automatically capturing employee details and employment history, ensuring accurate record-keeping and compliance with HMRC requirements without manual data entry.
Accounting & Finance Teams: Feed structured P45 data directly into your financial systems to support year-end reporting, audit trails and tax compliance – improving visibility and reducing reconciliation time.

What is an UK P45 OCR data extractor?

A UK P45 optical character recognition (OCR) data extractor scans and accurately captures information from P45 forms, regardless of format or layout. Upload P45 documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten notes) is captured. Affinda's AI models then identify and extract key fields such as employee details, employer information, pay, tax paid, leaving date and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and speeds up offboarding. Once the P45 data is captured and structured, our AI UK P45 processing pipeline can apply machine validation and post-processing to enable seamless integration with payroll, HRIS and compliance systems.Businesses across payroll, HR and accounting rely on Affinda's AI for their employee offboarding, tax compliance and record-keeping processes, streamlining workflows and improving overall efficiency.

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The AI platform for UK P45 processing

How to automate UK P45 processing with Affinda's AI

Upload your P45s, your way

Watch as it extracts your UK P45 data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your P45s

Automate UK P45 processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your UK P45 and adapts

Easy integration, zero disruption

Configure your UK P45 model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI UK P45 processing for free

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