How to convert passports to Excel and CSV for free

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

Read full story

Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

Read full story

Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

Read full story

Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

Read full story

Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

Read full story

Frequently asked questions about passport conversion

How do I to convert passports to Excel?

Simply upload your passport to our free tool at the top of this page, and watch as it converts your passport to an Excel file. Our platform reads, extracts, validates and exports all identity and travel details from your passport before converting it into an Excel file in moments.

Need to convert passports to Excel at scale? Try our platform for free - it's fast to set up and integrates easily with your existing business systems.

With our platform, you can:

Upload your passports via drag-and-drop, email or API (single or bulk).
Define your schema (or let the AI predict fields) and choose Excel output.
Apply business rules (e.g., flag expired passports, verify nationality or validate dates of birth).
Validate automatically against KYC requirements and compliance systems.
Export clean Excel files, or push the data straight into your HRIS, travel or verification systems.

Result: clean, reliable passport conversion to Excel in minutes — no manual entry.

‍

How do I convert passports to CSV files?

Simply upload your passport to our free tool at the top of this page, and watch as it converts your passport to a CSV file. The platform extracts, validates and exports all identity and travel details from your passport before converting it into a CSV file in moments.

Need to convert passports to CSV at scale? Try our platform for free - it integrates easily with your existing systems.

With our platform, you can:

Upload passports via drag-and-drop, email or API (single or bulk).
Define your schema (or use AI predictions) and choose CSV output.
Apply business rules (e.g., flag expired passports, verify issuing country, validate expiry dates).
Validate automatically against KYC requirements.
Export clean CSV files, or push data directly into HRIS, travel or verification systems.

Result: clean, reliable passport conversion to CSV in minutes.

‍

How accurate is the conversion from passports to Excel or CSV files?

When you convert passports to Excel or CSV files with Affinda, you're relying on data extraction that's 99%+ accurate. Once we've extracted all identity and travel details from your passport, the conversion to Excel or CSV happens automatically. For the small number of documents that may need a second look, built-in signals let you know - and once reviewed, your data converts instantly.

Can I define custom Excel or CSV formats?

Yes. Configure your preferred field structure in the platform - choose which passport fields to include (name, passport number, nationality, date of birth, expiry date, issuing country), set their order and data types, or simply describe your ideal Excel or CSV format in plain language. Affinda delivers exactly what your systems need.

How quickly can I create a passport conversion model?

In minutes. Upload a sample passport and the AI instantly predicts the key fields to extract - name, passport number, nationality, date of birth, expiry date and issuing country. Refine the model with a few clicks if needed. It learns from every decision you make, getting smarter over time and enabling straight-through processing when you're ready to scale.

What data fields can Affinda's AI extract from passports?

Affinda can extract any field from passports. Common fields include:

Identity details

Full Name (Given Names / Surname)
Date of Birth
Nationality
Sex / Gender
Place of Birth
Photo (extracted and stored)

Travel document details

Passport Number
Issuing Country / Authority
Date of Issue
Expiry Date
Type of Document (e.g., P for passport)

Additional fields

MRZ (Machine Readable Zone) – full extraction and parsing
Personal Number / National ID (if present)
Signature (if present)
Endorsements / Observations
Document Number / Book Number

Need custom fields or a specific template?
Define them in the UI or describe them in natural language and the platform will extract and convert them automatically - whether you're converting passports to Excel, CSV files or pushing data directly to your systems.

‍

What file types does Affinda's passport converter support?

Our AI agents can process any standard file type, including:

PDF
JPG / JPEG
PNG
TIFF
DOC / DOCX
XLSX
HTML
TXT / CSV

Whether your passports are digital files or scanned images, we’ll convert them into Excel or CSV with consistent field structures and accurate data extraction.

Can Affinda extract data from scanned, low-quality or image-based invoices?

Yes. We use advanced OCR combined with agentic AI workflows, LLMs and proprietary algorithms to accurately extract identity and travel details from scanned passports, photos and low-quality images. Affinda also reads and parses MRZ data from images, enhancing document quality where needed to ensure reliable extraction - helping you convert even challenging passports to Excel or CSV files with confidence.

What languages are supported?

Affinda automatically detects and processes passports issued in 50+ languages. The platform seamlessly reads both the visual inspection zone (VIZ) and machine-readable zone (MRZ) regardless of the issuing country's language.

Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese (Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba

‍

Does Affinda integrate with KYC, HRIS, travel and compliance systems?

Yes. Choose from 400+ downstream systems using our AI Integrations Agent, or connect via APIs and client libraries. You can no-code a workflow (e.g., convert passports to Excel or CSV, validate identity details, then push to your KYC or HRIS platform) or generate type-safe models for developer-led integrations.

Can I convert thousands of passport to Excel or CSV files?

Yes. The free tool at the top of this page works well for smaller batches or, to process hundreds at once, you can sign up for a free trial.

To convert thousands of passports to Excel or CSV files - and enable straight-through processing directly into your KYC, HRIS or compliance systems - the platform is built for that scale. You can process your first 500 passports free with the trial.

What are examples of passport conversion workflow automations?

AI passport processing helps automate and optimize identity verification workflows across business units such as:

HR and Onboarding

Speeds up employee onboarding by automatically extracting identity details, passport numbers and expiry dates from new hire documents.
Feeds structured data directly into your HRIS to reduce manual entry and accelerate time-to-productivity.

Compliance and KYC/AML

Strengthens identity verification by capturing name, nationality, date of birth and document expiry from passports.
Automatically validates against watchlists and compliance requirements before pushing verified data to your KYC platforms for faster, more confident risk assessment.

Travel and Immigration

Accelerates visa processing and border management by extracting all travel document details, validating MRZ data and flagging expired or invalid passports.
Integrates seamlessly with immigration systems to improve processing speed and reduce errors at scale.

‍

Is my data secure?

Yes. Passports contain sensitive identity information, so we take security seriously. Affinda is ISO 27001:2022 certified, and SOC 2 and GDPR compliant, ensuring enterprise-grade protection for your data. Access is role-based, processing is fully auditable and exports are controlled. If you'd like to discuss security in more detail, you can reach out to us about compliance standards, deployment options and data residency requirements.

What is passport conversion?

Passport conversion is the process of transforming a passport (PDF, scanned image or digital file) into structured, machine-readable data such as Excel (XLSX) or CSV. Affinda's AI platform automates the entire workflow - extracting all identity and travel details, validating against your requirements and delivering clean data in minutes. You can convert passports to Excel or CSV files with high accuracy, ready for KYC verification, HRIS onboarding or compliance systems.

What is passport data extraction?

Passport data extraction reads a passport and pulls out key identity and travel details (name, passport number, nationality, date of birth, expiry date, issuing country and photo).

Affinda's AI turns unstructured travel documents into clean Excel or CSV formats that integrate directly into your KYC, HRIS or compliance workflows.

Our platform combines OCR, LLMs, agentic workflows and proprietary algorithms to extract data from any passport format or language with high accuracy and fast processing times, ideal for both single conversions and bulk processing.

Our platform handles both digital and scanned passports with contextual understanding, delivering verification-ready Excel or CSV files in minutes.

Click here

Want to convert passports to Excel or CSV files at scale?

Automate any document workflow

Reduce errors, reduce risk

Scale without limits

Improve customer satisfaction

See ROI in weeks, not months

Combine the best of artificial and human intelligence

Affinda's document AI can read, understand and extract data from any document

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

No need to talk to sales. Get started now

Sign up for free

Upload documents

See the magic

Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try document conversion at scale, for free

Frequently asked questions about passport conversion

Discover the platform

See pricing, plain and simple

Explore

Pricing

Company

Learn more

Compare Affinda