Convert passports to Excel or CSV files for free

Affinda can extract any field from passports. Common fields include:

Identity details

• Full Name (Given Names / Surname)
• Date of Birth
• Nationality
• Sex / Gender
• Place of Birth
• Photo (extracted and stored)

Travel document details

• Passport Number
• Issuing Country / Authority
• Date of Issue
• Expiry Date
• Type of Document (e.g., P for passport)

Additional fields

• MRZ (Machine Readable Zone) – full extraction and parsing
• Personal Number / National ID (if present)
• Signature (if present)
• Endorsements / Observations
• Document Number / Book Number

Need custom fields or a specific template? Define them in the UI or describe them in natural language and the platform will extract and convert them automatically - whether you're converting passports to Excel, CSV files or pushing data directly to your systems.

Our AI agents can process any standard file type, including:

• PDF
• JPG / JPEG
• PNG
• TIFF
• DOC / DOCX
• XLSX
• HTML
• TXT / CSV

Whether your passports are digital files or scanned images, we’ll convert them into Excel or CSV with consistent field structures and accurate data extraction.

Yes. We use advanced OCR combined with agentic AI workflows, LLMs and proprietary algorithms to accurately extract identity and travel details from scanned passports, photos and low-quality images. Affinda also reads and parses MRZ data from images, enhancing document quality where needed to ensure reliable extraction - helping you convert even challenging passports to Excel or CSV files with confidence.

Affinda automatically detects and processes passports issued in 50+ languages. The platform seamlessly reads both the visual inspection zone (VIZ) and machine-readable zone (MRZ) regardless of the issuing country's language.

Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese (Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Yes. Choose from 400+ downstream systems using the Agent, or connect via APIs and client libraries. You can no-code a workflow (e.g., convert passports to Excel or CSV, validate identity details, then push to your KYC or HRIS platform) or generate type-safe models for developer-led integrations.

Yes. The free tool at the top of this page works well for smaller batches or, to process hundreds at once, you can sign up for a free trial.

To convert thousands of passports to Excel or CSV files - and enable straight-through processing directly into your KYC, HRIS or compliance systems - the platform is built for that scale. You can process your first 200 passports free with the trial.

AI passport processing helps automate and optimize identity verification workflows across business units such as:

HR and onboarding

• Speeds up employee onboarding by automatically extracting identity details, passport numbers and expiry dates from new hire documents.
• Feeds structured data directly into your HRIS to reduce manual entry and accelerate time-to-productivity.

Compliance and KYC/AML

• Strengthens identity verification by capturing name, nationality, date of birth and document expiry from passports.
• Automatically validates against watchlists and compliance requirements before pushing verified data to your KYC platforms for faster, more confident risk assessment.

Travel and immigration

• Accelerates visa processing and border management by extracting all travel document details, validating MRZ data and flagging expired or invalid passports.
• Integrates seamlessly with immigration systems to improve processing speed and reduce errors at scale.

Yes. Passports contain sensitive identity information, so we take security seriously. Affinda is ISO 27001:2022 certified, and SOC 2 Type 2 and GDPR compliant, ensuring enterprise-grade protection for your data. Access is role-based, processing is fully auditable and exports are controlled. If you'd like to discuss security in more detail, you can reach out to us about compliance standards, deployment options and data residency requirements.

Passport conversion is the process of transforming a passport (PDF, scanned image or digital file) into structured, machine-readable data such as Excel (XLSX) or CSV. Affinda's AI platform automates the entire workflow - extracting all identity and travel details, validating against your requirements and delivering clean data in minutes. You can convert passports to Excel or CSV files with high accuracy, ready for KYC verification, HRIS onboarding or compliance systems.

Passport data extraction reads a passport and pulls out key identity and travel details (name, passport number, nationality, date of birth, expiry date, issuing country and photo).

Affinda's AI turns unstructured travel documents into clean Excel or CSV formats that integrate directly into your KYC, HRIS or compliance workflows.

Our platform combines OCR, LLMs, agentic workflows and proprietary algorithms to extract data from any passport format or language with high accuracy and fast processing times, ideal for both single conversions and bulk processing.

Our platform handles both digital and scanned passports with contextual understanding, delivering verification-ready Excel or CSV files in minutes.