Convert timesheets to Excel or CSV files for free

Affinda can extract any field. Common fields include:

Employee & timesheet details
• Employee Name / ID / Department
• Manager / Supervisor
• Pay Period (Start Date / End Date)
• Timesheet ID / Reference Number
• Location / Cost Center / Project Code

Time tracking entries
• Date / Day of Week
• Start Time / End Time
• Hours Worked (Regular / Total)
• Overtime Hours / Double Time
• Break Duration
• Task / Activity / Job Code
• Notes / Comments

Approval & administrative fields
• Approval Status / Approver Name
• Signature / Date Approved
• Total Hours (Daily / Weekly / Period)
• Rate / Amount (if present)
• Submission Date

Affinda handles multi-page timesheets, grouped entries, checkboxes and complex data structures automatically.

Need custom fields or a specific template? Define them in the UI or describe them in natural language and our platform will extract and convert them automatically.

Affinda handles all standard file formats, including:

• PDF
• JPG / JPEG
• PNG
• TIFF
• DOC / DOCX
• XLSX
• HTML
• TXT / CSV

Whether your timesheets are digital PDFs, scanned images or photos taken on-site, we'll convert them into Excel or CSV with consistent, structured output ready for payroll and workforce management systems.

Yes. Our AI agents combine advanced OCR with LLMs, agentic workflows and proprietary reading-order algorithms to accurately extract data from scanned, low-quality or image-based timesheets. We also enhance poor-quality images to improve recognition - so whether your timesheets are handwritten, photographed on-site or faded scans, we'll convert them to Excel or CSV files with consistent, reliable results.

Affinda automatically recognizes and processes timesheets in 50+ languages. Whether you're managing a global workforce or processing timesheets from multiple locations, our AI handles mixed-language documents seamlessly.

Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan]), Cantonese (Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Yes. Choose from 400+ systems using the Agent, or connect via APIs and client libraries. You can build a no-code workflow - for example, convert timesheets to Excel or CSV, validate against payroll rules, then push directly to your HRIS or compliance platform - or generate type-safe models for custom integrations your developers control.

Yes. The free tool at the top of this page works for single conversions, to process timesheets in bulk, you can sign up for a free trial.

To unlock bulk processing of thousands of timesheets plus straight-through processing into your payroll and workforce management systems, talk to us about our platform. You can try it out and convert your first 500 timesheets for free with our free trial.

AI timesheet processing helps automate and optimize workforce workflows across business units such as:

• Payroll and HR: Speed up payroll cycles by automatically extracting employee names, dates, hours worked and overtime from any timesheet format. Business-rule validation flags missing approvals, overtime thresholds and duplicate entries before data reaches your payroll system - reducing errors and cutting processing time.
• Staffing and workforce management: Improve resource planning with accurate extraction of project codes, cost centers and task details across multi-location timesheets. Structured data feeds directly into your workforce management platforms, giving you real-time visibility into labor allocation and project costs.
• Compliance and audit: Strengthen labor law compliance by capturing and validating approval status, break durations and overtime patterns across all timesheets. Automated checks ensure regulatory requirements are met, while maintaining complete audit trails that integrate seamlessly with your compliance systems for faster reviews and reporting.

Yes. Affinda maintains enterprise-grade security standards. Our platform is ISO 27001:2022 certified and SOC 2 Type 2 and GDPR compliant, ensuring your timesheet data is protected throughout the conversion process. Access is role-based, processing is audit-ready and exports are controlled. If you'd like to discuss security in more detail, you can reach out to us about compliance requirements, deployment options or data residency preferences.

Timesheet conversion is the process of transforming a timesheet (PDF, image or digital file) into structured, machine-readable data, such as Excel (XLSX) or CSV. Our AI platform automates every step, from file intake through extraction and validation, so you can convert timesheets to Excel or CSV files in minutes with high accuracy, ready for payroll processing, workforce management or upload to your HRIS.

Timesheet data extraction reads a timesheet and pulls out key data points (e.g., employee name, dates, hours worked, overtime, approvals and reference numbers). Affinda's AI turns unstructured timesheets into clean Excel or CSV formats that feed straight into your payroll, HRIS or workforce management systems.

Our platform blends reading-order models, OCR, LLMs, RAG and agentic workflows to extract data from any layout or language with high accuracy and faster processing times, ideal for both one-off conversions and bulk processing.

Multi-page extraction captures grouped entries, checkboxes and complex data structures automatically, preserving the relationships between employee details, time entries and approval fields to ensure clean, payroll-ready Excel or CSV files.