AI Supplier Onboarding Form Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is supplier onboarding form processing?

Supplier onboarding form processing is the workflow businesses use to capture, validate and approve supplier information, compliance details and contact data from vendor setup forms. Our AI supplier onboarding form processing software automates this entire process to reduce manual entry, errors and onboarding times. It ensures that supplier data is accurate, compliant and recorded correctly in procurement and ERP systems.

What is supplier onboarding form data extraction?

Supplier onboarding form data extraction is the process of reading vendor setup forms and automatically capturing key information like supplier names, contact details, compliance certifications and reference numbers. Our AI supplier onboarding form parser uses intelligent document processing to automate data extraction for supplier onboarding forms, transforming unstructured documents into structured data ready for your procurement, compliance and ERP systems.

What is supplier onboarding form extraction?

Supplier onboarding form extraction is the automatic capture of supplier information, contact details and compliance data from vendor setup forms using AI. Our supplier onboarding form extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an supplier onboarding form parser?

A supplier onboarding form parser is a software tool that automatically reads vendor setup forms and extracts supplier data. It converts unstructured onboarding documents into structured, machine-readable formats. Our AI supplier onboarding form parser adapts instantly to variations in layout, language and format, learning from every form it processes to deliver accurate, consistent results your procurement and compliance systems can use immediately.

What is supplier onboarding form line extraction?

Supplier onboarding form line extraction captures grouped supplier data, compliance certifications and reference details while preserving the relationships between connected fields. Our complex tables capability handles everything from simple checkbox groups to nested data structures, interpreting your supplier information with contextual understanding and delivering it in a structured, usable format.

What data fields can Affinda’s AI supplier onboarding form processing software extract?

Affinda's AI supplier onboarding form processing platform can capture data from any field on a vendor setup form. Standard data fields include:

Supplier Information

Supplier Name / Legal Entity Name: Full legal name and trading name of the vendor or supplier.
Business Registration Number / Tax ID: Company registration number, ABN, EIN or VAT number.
Business Type / Entity Type: Classification such as sole trader, partnership, corporation or limited company.
Industry / Category: Business sector, industry classification or supplier category.
Year Established / Incorporation Date: When the supplier was founded or registered.

Contact & Business Details

Primary Contact Name / Job Title: Key contact person and their role within the supplier organization.
Email Address / Phone Number: Primary contact details for communication.
Physical Address / Registered Office: Business location, registered office or delivery address.
Website / Social Media: Online presence and additional contact channels.
Banking Details: Account name, BSB, account number or IBAN for payment processing.

Compliance & Documentation

Insurance Certificates: Public liability, professional indemnity or workers compensation details.
Licenses & Certifications: Required industry licenses, quality certifications or accreditations.
Compliance Declarations: Terms acceptance, policy acknowledgments or regulatory declarations captured from checkboxes or grouped fields.
Reference Contacts: Names, organizations and contact details for supplier references.

Additional Fields

Application Date / Reference Number: Form submission date and unique identifier.
Payment Terms / Credit Limit: Requested payment terms or credit facility amounts.
Attachments / Supporting Documents: References to uploaded certificates or documentation.

Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

What file types does Affinda’s AI supplier onboarding form processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCsupplier onboarding form (Word), supplier onboarding formLSsupplier onboarding form (Excel), HTML and Tsupplier onboarding formT/CSV.

How does Affinda process supplier onboarding forms and extract supplier onboarding form data?

Affinda's AI agents read, extract and validate supplier onboarding form data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your supplier onboarding forms via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and procurement, compliance or ERP systems to ensure accuracy.
Access structured supplier onboarding form data directly within your systems.

The result? Faster, more accurate supplier onboarding form processing with minimal manual input.

Can Affinda extract data from scanned or image-based supplier onboarding forms?

Yes. Our AI supplier onboarding form processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI supplier onboarding form automation platform support?

Our AI supplier onboarding form processing platform can automatically detect and process supplier onboarding forms in 50+ languages, including multilingual supplier onboarding forms containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with procurement, compliance and ERP systems?

Yes. Our platform connects with 400+ systems, including leading procurement, compliance and ERP platforms. You can set up no-code integrations using our AI integrations agent, or build custom connections with our APIs – whatever suits your supplier onboarding form processing workflow best.

What are some examples of AI supplier onboarding form workflow automations?

AI supplier onboarding form processing automates and streamlines vendor management workflows across business functions such as:

Procurement Teams: Speed up supplier setup by extracting and validating vendor information, compliance certifications and banking details from any form layout. Business-rule validation catches missing licenses, expired insurance certificates and incomplete contact information before they slow down onboarding.
Compliance Teams: Automatically verify supplier credentials, policy acknowledgments and regulatory declarations captured from checkboxes and grouped fields, creating audit trails that support due diligence and risk management.
Corporate Services / ERP Teams: Route structured supplier data directly into your existing systems to improve data accuracy, reduce duplicate entries and scale vendor management without added headcount.

What is an supplier onboarding form OCR data extractor?

A supplier onboarding form optical character recognition (OCR) data extractor scans and captures information from vendor setup forms, regardless of format or language. Upload documents in PDF, JPG or PNG formats. The OCR technology converts these documents into a text layer, ensuring all information (even from scans, photos or handwritten forms) is captured. Affinda's AI models then identify and extract key fields such as supplier names, contact details, compliance certifications, reference numbers and banking information, transforming them into structured, actionable data.This automation removes manual data entry, cuts down on errors and accelerates onboarding timelines. Once supplier data is captured and structured, our AI supplier onboarding form processing pipeline can apply validation and post-processing to enable smooth integration with procurement, compliance and ERP systems.Organizations across procurement, supply chain and corporate services rely on Affinda's AI for their vendor management, compliance verification and supplier setup processes, streamlining workflows and improving accuracy.

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The AI platform for supplier onboarding form processing

How to automate supplier onboarding form processing with Affinda's AI

Upload your supplier onboarding forms, your way

Watch as it extracts your supplier onboarding form data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your supplier onboarding forms

Automate supplier onboarding form processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your supplier onboarding form and adapts

Easy integration, zero disruption

Configure your supplier onboarding form model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI supplier onboarding form processing for free

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