AI Statement of Work Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is statement of work processing?

Statement of work processing is the workflow professional services and consulting firms use to capture, extract and validate project details, deliverables, milestones and terms from SOWs. Our AI statement of work data extraction software automates this entire process to reduce manual effort and errors. It ensures that project data is accurate and flows seamlessly into your project management, ERP and contracting systems.

What is statement of work data extraction?

Statement of work data extraction is the process of reading a statement of work and pulling key data points (such as project names, deliverables, milestones, terms, signatures and reference numbers). Our AI statement of work data extraction software automates this process, turning unstructured documents into structured data ready for your project management, ERP and contracting systems.

What is statement of work extraction?

Statement of work extraction is the automatic capture of key data from SOWs using AI. Our statement of work extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an statement of work parser?

A statement of work parser is software that automatically reads and extracts data from SOWs. It converts statements of work into structured, machine-readable formats. Our AI statement of work parser learns from every interaction, handling multi-page documents, grouped deliverables and signature variations with ease before transforming the output into exactly the format your systems need.

What is statement of work line extraction?

Statement of work line extraction captures structured data within your SOW – such as grouped deliverables, milestones and project phases – and converts it into a usable format while preserving the relationships between each item. Our AI handles everything from simple lists to complex nested deliverables with impressive contextual understanding.

What data fields can Affinda’s AI statement of work processing software extract?

Affinda's AI statement of work processing platform can extract data from any field within your SOWs. Standard data fields include:

Project Details

Project Name / Title: Full project name or initiative title as stated in the SOW.
Client Name / Entity: Name of the client or organization receiving the services.
Vendor / Service Provider: Name of the company or individual delivering the work.
Project ID / Reference Number: Unique identifier or tracking code assigned to the project.
Project Start Date / End Date: Planned or contracted start and completion dates.
Budget / Contract Value: Total financial value or approved budget for the project.
Currency: Currency in which the project is denominated.

Deliverables & Milestones

Deliverable Description: Text describing each specific deliverable or output.
Milestone Name / Phase: Key project milestones, stages or phases.
Due Date / Completion Date: Expected or required completion date for each deliverable or milestone.
Acceptance Criteria: Conditions or requirements that must be met for approval.
Grouped Deliverables: Related deliverables organized under phases or workstreams.
Status / Progress Indicator: Current state or completion percentage when included.

Terms & Conditions

Payment Terms: Payment schedule, installments or invoicing milestones.
Scope of Work: Detailed description of services, activities or responsibilities.
Exclusions: Services or activities explicitly not covered by the SOW.
Assumptions / Dependencies: Conditions or prerequisites for project success.
Change Management Terms: Process for handling scope changes or amendments.
Termination Clauses: Conditions under which the SOW can be terminated.

Signatures & Approvals

Signatory Name / Title: Name and role of each person signing the SOW.
Signature Date: Date each party signed or approved the document.
Company / Organization: Entity each signatory represents.
Approval Status: Whether the SOW has been fully executed.

Need custom fields or a specific layout? Define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI statement of work processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCstatement of work (Word), statement of workLSstatement of work (Excel), HTML and Tstatement of workT/CSV.

How does Affinda process statements of work and extract statement of work data?

Affinda's AI agents read, extract and validate statement of work data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your statements of work via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and project management, ERP or contracting systems to ensure accuracy.
Access structured statement of work data directly within your systems.

The result? Faster, more accurate statement of work processing with minimal manual input.

Can Affinda extract data from scanned or image-based statements of work?

Yes. Our AI statement of work processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI statement of work automation platform support?

Our AI statement of work processing platform can automatically detect and process statements of work in 50+ languages, including multilingual statements of work containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with project management, ERP and contracting systems?

Absolutely. Our AI statement of work processing platform integrates with 400+ downstream systems, including major project management, ERP and contracting platforms. Build no-code integrations using our AI integrations agent, or create custom connections with our APIs – whatever fits your workflow best.

What are some examples of AI statement of work workflow automations?

AI statement of work processing automates and streamlines contracting workflows across teams such as:

Project Management Teams: Speed up project kickoff by automatically extracting deliverables, milestones and timelines from multi-page SOWs. Business-rule validation flags missing acceptance criteria, overlapping dates and incomplete deliverable descriptions.
Consulting & Professional Services: Reduce SOW review times with AI that adapts to your document formats, simplifying contract compliance checks and improving client onboarding workflows.
Finance & Operations: Push structured SOW data into your ERP and contracting systems to improve budget tracking, resource planning and operational visibility across projects.

What is an statement of work OCR data extractor?

A statement of work optical character recognition (OCR) data extractor scans and captures information from SOWs, regardless of format or layout. Upload statement of work documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten notes) is captured. Affinda's AI models then identify and extract key fields such as project details, deliverables, milestones, terms, signatures and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and speeds up project kickoff. Once the statement of work data is captured and structured, our AI statement of work processing pipeline can apply machine validation and post-processing to enable seamless integration with project management, ERP or contracting systems.Professional services firms, consulting teams and IT organizations rely on Affinda's AI for their contract management, project tracking and resource planning processes, streamlining workflows and improving operational efficiency.

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The AI platform for statement of work processing

How to automate statement of work processing with Affinda's AI

Upload your statements of work, your way

Watch as it extracts your statement of work data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your statements of work

Automate statement of work processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your statement of work and adapts

Easy integration, zero disruption

Configure your statement of work model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI statement of work processing for free

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