AI Rental Statement Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is rental statement processing?

Rental statement processing is the workflow property managers and landlords use to receive, extract, validate and reconcile data from rental statements. Our AI rental statement data extraction software automates this entire process to reduce manual effort, errors and processing times. It ensures that rent payments, tenant information and property details are accurate and recorded correctly in property management and accounting systems.

What is rental statement data extraction?

Rental statement data extraction is the process of capturing key information from rental statements â€“ including tenant names, property addresses, rent amounts, payment dates, outstanding balances and landlord details. Our AI-powered rental statement parser automates this extraction, transforming unstructured documents into structured data ready for your property management software, accounting platforms and other downstream systems.

What is rental statement extraction?

Rental statement extraction is the automatic capture of key data from rental statements using AI. Our rental statement extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an rental statement parser?

A rental statement parser is software that automatically reads and extracts data from rental statements. It converts documents into structured, machine-readable formats ready for your systems. Our AI rental statement parser learns with every document it processes, adapting to variations in layout, format and complexity while transforming the output into exactly the format your property management and accounting platforms need.

What is rental statement line extraction?

Rental statement line extraction captures the detailed data within payment tables and transaction breakdowns, turning it into structured, usable formats while preserving the connections between each line item. Our platform interprets tabled data with strong contextual understanding, handling everything from simple payment grids to complex nested structures with multiple tenants and fee breakdowns.

What data fields can Affinda's AI rental statement processing software extract?

Affinda's AI rental statement processing platform can capture data from any field on a rental statement. Standard data fields include:

Statement & Tenant Details

Tenant Name / Entity: Full name of the tenant or leaseholder associated with the rental property.
Property Address: Complete address of the rental property, including unit numbers where applicable.
Statement Period: Start and end dates covered by the rental statement.
Statement Date / Issue Date: Date the rental statement was generated or issued.
Account Number / Tenant ID: Unique identifier for the tenant account or lease agreement.
Lease Start / End Date: Dates marking the beginning and conclusion of the rental agreement.

Payment & Transaction Information

Rent Amount: Regular rental payment due for the period.
Payment Date / Due Date: Date payment was received or is expected.
Payment Method: How payment was made â€“ bank transfer, check, direct debit or other.
Outstanding Balance / Arrears: Any unpaid amounts carried forward from previous periods.
Late Fees / Penalties: Additional charges applied for overdue payments.
Other Charges: Utilities, maintenance fees, parking or other expenses included in the statement.
Credits / Adjustments: Deductions, refunds or accounting adjustments applied to the balance.
Total Amount Due: Complete sum owed after all charges and credits.

Property & Landlord Details

Landlord / Agent Name: Name of the property owner or managing agent.
Landlord / Agent Contact Details: Phone number, email or address for payment and inquiries.
Property Manager: Individual or company managing the rental property.
Payment Instructions: Bank account details, reference numbers or other payment guidance.

Need custom fields or a specific template? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda's AI rental statement processing solution support?

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCrental statement (Word), rental statementLSrental statement (Excel), HTML and Trental statementT/CSV.

How does Affinda process rental statements and extract rental statement data?

Affinda's AI agents read, extract and validate rental statement data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your rental statements via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and property management or accounting systems to ensure accuracy.
Access structured rental statement data directly within your systems.

The result? Faster, more accurate rental statement processing with minimal manual input.

Can Affinda extract data from scanned or image-based rental statements?

Yes. Our AI rental statement processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda's AI rental statement automation platform support?

Our AI rental statement processing platform can automatically detect and process rental statements in 50+ languages, including multilingual rental statements containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with property management and accounting systems?

Yes. Our rental statement data extraction platform integrates with 400+ systems, including property management software, accounting platforms, CRM systems and compliance databases. Build no-code integrations using our AI integrations agent, or create custom connections with our APIs â€“ whatever suits your workflow.

What are some examples of AI rental statement workflow automations?

AI rental statement processing helps automate and streamline property management workflows across business units such as:

Property Management Teams: Accelerate rent reconciliation and tenant communications by extracting payment details, outstanding balances and tenant information from any format. Business-rule validation flags statements that need review, catching payment discrepancies, missing data and arrears.
Finance and Accounting Teams: Feed structured rental statement data into your accounting platforms to improve financial reporting, reconciliation accuracy and operational visibility across your property portfolio.
Compliance and Operations: Leverage self-learning AI that adapts to regulatory changes, simplifying compliance reporting and ensuring rental data meets legal requirements across jurisdictions.

What is a rental statement OCR data extractor?

A rental statement optical character recognition (OCR) data extractor scans and captures information from rental statements, regardless of format or language. Upload rental statement documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as tenant names, property addresses, rent amounts, payment dates, outstanding balances, late fees and landlord details, transforming them into structured, usable data.

This automation eliminates manual data entry, reduces errors and saves time. Once the rental statement data is captured and structured, our AI rental statement processing pipeline can apply machine validation and post-processing to enable seamless integration with property management software, accounting platforms and CRM systems.Property management companies, real estate agencies, landlords and accounting firms rely on Affinda's AI for their rent reconciliation, financial reporting and rental management processes, streamlining workflows and improving overall efficiency.

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The AI platform for rental statement processing

How to automate rental statement processing with Affinda's AI

Upload your rental statements, your way

Watch as it extracts your rental statement data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Affinda's AI reads, understands and extracts data from any rental statement or document

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your rental statements

Automate rental statement processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your rental statement and adapts

Easy integration, zero disruption

Configure your rental statement model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

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300,000

80

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76%

30%

85,000

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