AI Proof of Address Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is proof of address processing?

Proof of address processing is the workflow organizations use to verify identity and residency by extracting, validating and recording data from address verification documents. Our AI proof of address data extraction software automates this process to speed up onboarding, support compliance requirements and reduce manual entry. It ensures that customer details are accurate, verified and routed correctly to your systems.

What is proof of address data extraction?

Proof of address data extraction is the process of reading address verification documents and pulling key details (such as names, addresses, document types, dates and reference numbers). Our platform uses AI to automate proof of address data extraction, transforming unstructured documents into structured data that's ready for your onboarding, compliance and CRM systems.

What is proof of address extraction?

Proof of address extraction is the automatic capture of key data from address verification documents using AI. Our proof of address extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.

What is an proof of address parser?

A proof of address parser is a software tool that automatically reads address verification documents and extracts key data. It converts these documents into structured, machine-readable formats. Our AI proof of address parser adapts to variations in layout, format and language while continuously learning from feedback to deliver precise results ready for your compliance, onboarding and CRM systems.

What is proof of address line extraction?

Line extraction captures structured data from tables and lists within documents, transforming it into usable formats while preserving the relationships between each row and field. Our complex tables capability interprets this data with strong contextual understanding, handling everything from simple grids to multi-level nested structures with accuracy and speed.

What data fields can Affinda's AI proof of address processing software extract?

Affinda's AI proof of address processing software can extract data from any field on an address verification document. Standard data fields include:

Identity Information

Full Name / Account Holder Name: Name of the individual or entity as shown on the document.
Title / Salutation: Personal title such as Mr, Mrs, Ms, Dr or other prefix when present.
Date of Birth: Birth date when included on the verification document.
Customer ID / Account Number: Unique identifier or reference number linked to the customer account.

Address Details

Street Address / Unit Number: Full street address including apartment, unit or suite number.
Suburb / City / Town: Locality or municipality name.
State / Province / Region: Administrative region, state or province.
Postcode / ZIP Code: Postal code in domestic or international format.
Country: Country name when shown, particularly for international documents.
Previous Address: Former address when included for verification purposes.

Document Information

Document Type: Type of address verification document such as utility bill, bank statement, council tax notice or lease agreement.
Issue Date / Statement Date: Date the document was issued or generated.
Statement Period: Billing period or coverage dates when applicable.
Document Number / Reference Number: Unique document identifier, account reference or invoice number.
Issuer Name / Provider: Organization or company that issued the document.
Issuer Contact Details: Provider's address, phone number or website when shown.

Additional Fields

Verification Checkboxes: Ticked boxes or selections indicating verification status or preferences.
Grouped Data / Data Source Mapping: Related information fields that need to maintain their relationships and context.
Logos / Branding Elements: Visual identifiers that help validate document authenticity.

Need to capture custom fields specific to your verification workflow? Define them in the UI or describe them in plain language and Affinda will extract and structure them automatically.

What file types does Affinda's AI proof of address processing solution support?

Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCproof of address (Word), proof of addressLSproof of address (Excel), HTML and Tproof of addressT/CSV.

How does Affinda process proof of address documents and extract proof of address data?

Affinda's AI agents read, extract and validate proof of address data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your proof of address documents via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and onboarding, compliance or CRM systems to ensure accuracy.
Access structured proof of address data directly within your systems.

The result? Faster, more accurate proof of address processing with minimal manual input.

Can Affinda extract data from scanned or image-based proof of address documents?

Yes. Our AI proof of address processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda's AI proof of address automation platform support?

Our AI proof of address processing platform can automatically detect and process proof of address documents in 50+ languages, including multilingual documents containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with onboarding, compliance and CRM systems?

Yes. Our platform integrates with 400+ systems, including leading onboarding, compliance and CRM platforms. You can build no-code integrations using our AI integrations agent, or create custom connections with our APIs â€“ whatever suits your proof of address processing workflow.

What are some examples of AI proof of address workflow automations?

AI proof of address processing automates identity verification and compliance workflows across departments such as:

Customer Onboarding Teams: Speed up customer onboarding by automatically extracting and validating address details from utility bills, bank statements and lease agreements. Business-rule validation flags mismatches in names, dates or addresses that require attention.
Compliance / KYC Teams: Process address verification documents with accuracy and consistent audit trails, supporting AML and KYC requirements while reducing the workload of manual checks.
Operations / CRM Teams: Feed verified address data directly into your customer systems to improve data quality, enable faster account setup and support scalable customer verification workflows.

What is a proof of address OCR data extractor?

A proof of address optical character recognition (OCR) data extractor scans and accurately captures information from address verification documents, regardless of format or language. Upload proof of address documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as names, addresses, document types, issue dates and reference numbers, transforming them into structured, usable data.

This automation eliminates manual data entry, reduces errors and saves time. Once the proof of address data is captured and structured, our AI proof of address processing pipeline can apply machine validation and post-processing to enable seamless integration with onboarding, compliance and CRM systems.

Organizations in financial services, banking, compliance and insurance rely on Affinda's AI for their identity verification, KYC and customer onboarding processes, streamlining workflows and improving overall efficiency.

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The AI platform for proof of address processing

How to automate proof of address processing with Affinda's AI

Upload your proof of address documents, your way

Watch as it extracts your proof of address data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Affinda's AI reads, understands and extracts data from any proof of address document

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your proof of address documents

Automate proof of address processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your proof of address and adapts

Easy integration, zero disruption

Configure your proof of address model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

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