AI Lease Agreement Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is lease agreement processing?

Lease agreement processing is the workflow that property managers, legal teams and real estate organizations use to capture, extract, validate and approve data from tenancy agreements. Our AI lease agreement processing software automates this entire process to reduce manual effort, errors and processing times. It ensures that tenant, landlord, property and lease term data is accurately captured and recorded in property management, legal and compliance systems.

What is lease agreement data extraction?

Lease agreement data extraction is the process of reading a tenancy agreement and capturing key data points such as tenant and landlord details, property address, lease term, rent amount, signatures and reference numbers. Our platform uses advanced AI to automate lease agreement data extraction, turning unstructured documents into structured data ready for your property management, legal and compliance workflows.

What is lease agreement extraction?

Lease agreement extraction is the automatic capture of tenant, landlord, property and lease data from tenancy agreements using AI. Our lease agreement extraction software combines reading order models, OCR, LLMs, RAG and more to structure this information with high accuracy and faster processing times.

What is an lease agreement parser?

A lease agreement parser is a software tool that automatically reads and extracts data from tenancy agreements. It converts unstructured lease documents into structured, machine-readable formats. Our AI lease agreement parser learns from every interaction, handling multi-page agreements, grouped clauses and signature blocks with ease before transforming tenant, landlord, property and lease term data into exactly the format your systems need.

What is lease agreement line extraction?

Lease agreement line extraction captures structured data from tables and schedules within tenancy agreements – such as rent payment schedules, fee breakdowns or clause listings – and converts them into usable formats while preserving the relationships between each row. Our platform interprets this tabled information with strong contextual understanding, handling everything from simple grids to complex nested structures.

What data fields can Affinda’s AI lease agreement processing software extract?

Affinda's AI lease agreement processing platform can capture data from any field on a tenancy agreement. Standard data fields include:

Party & Property Information

Tenant Name / Entity: Name of the individual or organization leasing the property.
Landlord / Lessor Name: Name of the property owner or managing entity.
Property Address: Full address of the leased premises, including unit or suite numbers.
Property Type: Classification such as residential, commercial, retail or industrial.
Contact Details: Phone numbers, email addresses and emergency contacts for both parties.
Guarantor Information: Name and details of any guarantor or co-signer when present.

Lease Terms & Financials

Lease Commencement Date / End Date: Start and end dates of the tenancy period.
Lease Term / Duration: Length of the lease in months or years, including renewal options.
Rent Amount / Frequency: Monthly, weekly or annual rent and payment schedule.
Security Deposit / Bond: Amount held as security and conditions for its return.
Additional Fees: Maintenance charges, utilities, parking fees or other recurring costs.
Rent Review Clauses: Terms for rent increases, indexation or market review conditions.
Payment Terms: Due dates, payment methods and late payment penalties.

Legal & Compliance

Signature Blocks: Tenant and landlord signatures with dates and witness details.
Special Conditions / Clauses: Custom terms, restrictions or obligations specific to the lease.
Notice Periods: Required notice for termination, renewal or changes.
Maintenance Responsibilities: Who is responsible for repairs, upkeep and property management.
Permitted Use: Allowed activities or restrictions on property usage.

Document Information

Lease Reference Number / Agreement ID: Unique identifier for the lease document.
Execution Date: Date the agreement was signed or became effective.
Agent Details: Name and contact information for real estate agents or brokers involved.

Need custom fields or a specific lease structure? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.

What file types does Affinda’s AI lease agreement processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOClease agreement (Word), lease agreementLSlease agreement (Excel), HTML and Tlease agreementT/CSV.

How does Affinda process lease agreements and extract lease agreement data?

Affinda's AI agents read, extract and validate lease agreement data. Our platform is simple to set up and integrates seamlessly into your existing workflows. Here's how:

Upload your lease agreements via drag-and-drop, email or API.
Configure business logic to align with your organization's rules and workflows.
Let Affinda verify and validate extracted data against your business logic and property management, legal and compliance systems to ensure accuracy.
Access structured lease agreement data directly within your systems.

The result? Faster, more accurate lease agreement processing with less manual work.

Can Affinda extract data from scanned or image-based lease agreements?

Yes. Our AI lease agreement processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI lease agreement automation platform support?

Our AI lease agreement processing platform can automatically detect and process lease agreements in 50+ languages, including multilingual lease agreements containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with property management, legal and compliance systems?

Yes. Our AI lease agreement processing platform integrates with 400+ downstream systems, including property management, legal and compliance platforms. You can build no-code integrations using our AI integrations agent, or develop custom integrations using our APIs – whatever suits your workflow best.

What are some examples of AI lease agreement workflow automations?

AI lease agreement processing helps automate and optimize property and legal workflows across teams such as:

Property Management: Speed up tenant onboarding by automatically extracting tenant, landlord, property and lease term data from any agreement format. Business-rule validation catches missing signatures, incorrect dates and conflicting clauses before they become problems.
Legal Teams: Streamline lease review and approval with AI that adapts to your specific lease structures, reducing manual document review time and improving clause consistency.
Real Estate Operations: Feed structured lease data directly into your property management and compliance systems to improve portfolio visibility, support lease renewals and scale your operations.

What is an lease agreement OCR data extractor?

A lease agreement optical character recognition (OCR) data extractor scans and accurately captures information from tenancy agreements, regardless of format or language. Upload lease agreement documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as tenant and landlord details, property address, lease term, rent amount, signatures and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and saves time. Once the lease agreement data is captured and structured, our AI lease agreement processing pipeline can apply machine validation and post-processing to enable seamless integration with property management, legal and compliance systems.Organizations in real estate, property management and legal industries rely on Affinda's AI for tenant onboarding, lease review and compliance workflows, streamlining operations and improving overall efficiency.

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The AI platform for lease agreement processing

How to automate lease agreement processing with Affinda's AI

Upload your lease agreements, your way

Watch as it extracts your lease agreement data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your lease agreements

Automate lease agreement processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your lease agreement and adapts

Easy integration, zero disruption

Configure your lease agreement model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

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120,000

82%

300,000

80

60%

76%

30%

85,000

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