AI I-9 Form Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

Read full story

Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

Read full story

Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

Read full story

Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

Read full story

Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

Read full story

Frequently asked questions

What is I-9 form processing?

I-9 form processing is the workflow US employers use to verify employment eligibility for new hires. It involves collecting, capturing and validating employee information and identity documents as required by federal law. Our AI I-9 form processing software automates this entire process to reduce manual data entry, minimize compliance risks and accelerate onboarding. It ensures that verification data is accurate, complete and properly recorded in HR and payroll systems.

What is I-9 form data extraction?

I-9 form data extraction is the process of automatically capturing employee information, employer details, identity document data, verification records and reference numbers from Employment Eligibility Verification forms. Affinda's AI reads any I-9 form layout and extracts these critical fields with precision, converting paper or digital documents into structured data that flows directly into your HRIS, payroll and compliance systems.

What is I-9 form extraction?

I-9 form extraction is the automatic capture of employment eligibility data from I-9 forms using AI. Our I-9 form extraction software combines reading order models, OCR, LLMs, RAG and more to convert employee and identity information with high accuracy and faster processing times.

What is an I-9 form parser?

An I-9 form parser is a software tool that automatically reads and extracts data from Employment Eligibility Verification forms. It converts I-9 documents into structured, machine-readable formats that integrate directly with your systems. Our AI I-9 form parser adapts to any layout or format, learning continuously to handle variations in form structure, checkboxes and grouped fields while delivering the precise output your HRIS and payroll systems require.

What is I-9 form line extraction?

I-9 form line extraction captures structured data from verification tables and grouped fields within Employment Eligibility Verification forms, converting it into organized formats while preserving the relationships between employee information, document types and verification details. Our platform handles these structured sections with precision, maintaining the critical connections between related data points that compliance and payroll systems need.

What data fields can Affinda’s AI I-9 form processing software extract?

Affinda's AI I-9 form processing software captures data from any field on Employment Eligibility Verification forms. Standard data fields include:

Employee Information

Full Name (Last, First, Middle): Employee's complete legal name as required for verification.
Address: Current street address, city, state and ZIP code.
Date of Birth: Employee's date of birth for identity verification purposes.
Social Security Number: SSN provided for employment authorization.
Email Address / Telephone Number: Contact information when included on the form.
Citizenship Status: Selected citizenship or immigration status category (citizen, noncitizen national, lawful permanent resident, or alien authorized to work).
USCIS / Admission Number: Authorization number for noncitizens, when applicable.
Expiration Date: Work authorization expiration date if relevant to status.

Identity and Employment Documents

Document Type: Category designation (List A, List B, or List C) and specific document name.
Issuing Authority: Government agency or entity that issued the document.
Document Number: Unique identifier such as passport number, driver's license number, or alien registration number.
Expiration Date: Document expiration date when applicable.
Additional Information: Supplementary document details or reference codes.

Employer Verification and Attestation

First Day of Employment: Date the employee began work for pay.
Employer Name / Organization: Legal name of the employing entity.
Employer Address: Business address including city, state and ZIP.
Preparer / Translator Information: Name and details of anyone who assisted with form completion.
Signature / Certification Date: Employee and employer signature fields and dates of attestation.
Title of Employer Representative: Job title of person completing employer section.

Reverification and Rehire Details

Reverification Date: Date when employment authorization was reverified.
Updated Document Information: New or updated document details for continued authorization.
Rehire Date: Date of rehire within three years of original verification.

Need to capture supplemental attachments, state-specific fields or internal reference codes? Define them in the platform and Affinda will extract them automatically alongside standard I-9 form data.

What file types does Affinda’s AI I-9 form processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCI-9 form (Word), I-9 formLSI-9 form (Excel), HTML and TI-9 formT/CSV.

How does Affinda process I-9 forms and extract I-9 form data?

Affinda's AI agents read, extract and validate I-9 form data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your I-9 forms via drag-and-drop, email or API.
Configure business logic to match your organization's compliance rules and workflows.
Let Affinda check and validate extracted data against your business logic and HRIS, payroll or compliance systems to ensure accuracy.
Access structured I-9 form data directly within your systems.

The result? Faster, more accurate employment eligibility verification with minimal manual input.

Can Affinda extract data from scanned or image-based I-9 forms?

Yes. Our AI I-9 form processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI I-9 form automation platform support?

Our AI I-9 form automation platform can automatically detect and process I-9 forms in 50+ languages, including multilingual I-9 forms containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with HRIS, payroll and compliance systems?

Yes. Our AI I-9 form processing platform integrates seamlessly with 400+ systems, including leading HRIS, payroll and compliance platforms. Build no-code integrations using our AI integrations agent, or connect via API – whatever fits your workflow best.

What are some examples of AI I-9 form workflow automations?

AI I-9 form processing automates employment eligibility verification workflows across HR, compliance and payroll teams, including:

HR and Onboarding Teams: Speed up new hire onboarding by automatically extracting employee information, identity document details and verification data from any I-9 form layout. Business-rule validation flags incomplete forms, missing signatures, document mismatches and authorization date errors before they become compliance issues.
Compliance Teams: Maintain audit-ready records with AI that captures every field accurately, including citizenship status, document numbers and reverification dates. Self-learning capabilities adapt to form updates and regulatory changes, ensuring continuous compliance without manual intervention.
Payroll and HRIS Teams: Push structured I-9 data directly into your existing payroll and HR systems to eliminate double entry, improve employee record accuracy and support seamless integration across your tech stack.

What is an I-9 form OCR data extractor?

An I-9 form optical character recognition (OCR) data extractor scans and accurately captures employment eligibility verification information from I-9 forms, regardless of format or layout. Upload I-9 documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwritten entries) is captured. Affinda's AI models then identify and extract key fields such as employee information, identity document details, verification records and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces compliance risks and saves time. Once the I-9 data is captured and structured, our AI I-9 form processing pipeline can apply validation and post-processing to enable seamless integration with HRIS, payroll or compliance systems.US employers and HR teams rely on Affinda's AI for their onboarding, compliance verification and employee record management processes, streamlining workflows and improving overall accuracy.

Click here

The AI platform for I-9 form processing

How to automate I-9 form processing with Affinda's AI

Upload your I-9 forms, your way

Watch as it extracts your I-9 form data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your I-9 forms

Automate I-9 form processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your I-9 form and adapts

Easy integration, zero disruption

Configure your I-9 form model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

No need to talk to sales. Get started now

Sign up for free

Upload documents

See the magic

Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI I-9 form processing for free

Frequently asked questions

Discover the platform

See pricing, plain and simple

Explore

Pricing

Company

Learn more