AI Council Rates Notice Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

Read full story

Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

Read full story

Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

Read full story

Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

Read full story

Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

Read full story

Frequently asked questions

What is council rates notice processing?

Council rates notice processing is the workflow organizations use to receive, extract, validate and manage data from rates bills and council tax notices. Our AI council rates notice processing software automates this entire process to reduce manual effort, errors and processing times. It extracts property details, owner information, rates amounts, payment periods and reference numbers, then ensures data is accurately recorded in compliance, property management and government systems.

What is council rates notice data extraction?

Council rates notice data extraction is the process of reading rates bills and council tax notices and pulling out key data points – including property details, owner information, rates amounts, payment periods and reference numbers. Our AI automates council rates notice data extraction, handling complex structures like grouped data and checkboxes to transform unstructured documents into structured data ready for your property management, compliance and government systems.

What is council rates notice extraction?

Council rates notice extraction is the automatic capture of key data from rates bills using AI. Our council rates notice extraction software combines reading order models, OCR, LLM, RAG and more to convert this information with high accuracy and faster processing times.

What is an council rates notice parser?

A council rates notice parser is software that automatically reads and extracts data from rates bills and council tax notices. It converts these documents into structured, machine-readable formats that integrate directly with your systems. Our AI council rates notice parser adapts to different layouts and formats, learning from every interaction to deliver consistently accurate property details, rates amounts and reference numbers.

What is council rates notice line extraction?

Council rates notice line extraction captures tabular data from rates bills – including breakdowns by service category, levy amounts and payment schedules – and converts it into structured formats while preserving the relationships between each line item. Our AI handles everything from simple grids to complex nested tables with accuracy.

What data fields can Affinda’s AI council rates notice processing software extract?

Affinda's AI council rates notice processing platform can capture data from any field on a rates bill or council tax notice. Standard data fields include:

Property and Owner Details

Property Address: Full street address, suburb, postcode and legal description of the rated property.
Property ID / Assessment Number: Unique identifier assigned by the council or local authority.
Owner Name: Name of the registered property owner or ratepayer.
Mailing Address: Correspondence address if different from the property location.
Land Size / Lot Details: Property dimensions, lot number and parcel information.
Property Type / Zoning: Classification such as residential, commercial or industrial.

Rates and Financial Information

Total Rates Amount: Complete rates payable for the billing period.
Rating Period (From / To): Start and end dates for the rates assessment.
Due Date / Payment Deadline: Date by which payment must be received.
Levy Breakdown: Itemized charges including general rates, waste collection, emergency services and special levies.
Rate per Dollar / Valuation: Applied rate percentage or amount per dollar of property value.
Property Valuation: Council's assessed land value, capital improved value or site value.
Pensioner Concessions / Rebates: Applied discounts or rebate amounts.
Outstanding Balance: Any arrears or previous amounts owing.
Payment Options / Installment Plan: Available payment methods and schedules.

Administrative Details

Notice Number / Reference ID: Unique identifier for the rates notice.
Issue Date: Date the notice was generated.
Council Name / Authority: Issuing local government or municipal council.
Contact Information: Council phone, email and office details.
BPAY / Payment Reference: Electronic payment codes and reference numbers.

Need custom fields or a specific council format? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI council rates notice processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCcouncil rates notice (Word), council rates noticeLScouncil rates notice (Excel), HTML and Tcouncil rates noticeT/CSV.

How does Affinda process council rates notices and extract council rates notice data?

Affinda's AI agents read, extract and validate council rates notice data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your council rates notices via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and property management, compliance or government systems to ensure accuracy.
Access structured council rates notice data directly within your systems.

The result? Faster, more accurate council rates notice processing with minimal manual input.

Can Affinda extract data from scanned or image-based council rates notices?

Yes. Our AI council rates notice processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI council rates notice automation platform support?

Our AI council rates notice processing platform can automatically detect and process council rates notices in 50+ languages, including multilingual council rates notices containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with property management, compliance and government systems?

Yes. Our AI council rates notice processing platform integrates with 400+ downstream systems, including property management, compliance and government platforms. You can create no-code integrations using our AI integrations agent, or build custom connections using our APIs – whatever suits your workflow best.

What are some examples of AI council rates notice workflow automations?

AI council rates notice processing helps automate and streamline property and compliance workflows across teams such as:

Property Management: Reduce processing times and improve accuracy by automatically extracting rates amounts, payment periods and property details from any council format. Validation rules flag discrepancies like incorrect property references, mismatched valuations or overdue notices, helping you manage portfolios with confidence.
Government and Council Teams: Handle high-volume rates processing with self-learning AI that adapts to different council formats and jurisdictions. Automate data entry, improve reporting accuracy and free your team for higher-value compliance and community work.
Compliance and Finance: Feed structured rates data directly into your financial and property systems to support audit requirements, reconciliation and regulatory reporting with complete visibility and control.

What is an council rates notice OCR data extractor?

A council rates notice optical character recognition (OCR) data extractor scans and accurately captures information from rates bills and council tax notices, regardless of format or layout. Upload documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as property details, owner information, rates amounts, payment periods and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and saves time. Once the council rates notice data is captured and structured, our AI council rates notice processing pipeline can apply machine validation and post-processing to enable seamless integration with property management, compliance and government systems.Government agencies, property managers and compliance teams rely on Affinda's AI for their rates processing, property management and regulatory reporting workflows, streamlining operations and improving overall accuracy.

Click here

The AI platform for council rates notice processing

How to automate council rates notice processing with Affinda's AI

Upload your council rates notices, your way

Watch as it extracts your council rates notice data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your council rates notices

Automate council rates notice processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your council rates notice and adapts

Easy integration, zero disruption

Configure your council rates notice model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

No need to talk to sales. Get started now

Sign up for free

Upload documents

See the magic

Automating their processes with AI

95%

10×

120,000

82%

300,000

80

60%

76%

30%

85,000

Try AI council rates notice processing for free

Frequently asked questions

Discover the platform

See pricing, plain and simple

Explore

Pricing

Company

Learn more