Create models in seconds
Upload a commercial invoice and watch as Affinda instantly predicts the data fields you want to extract, helping you automate commercial invoice processing in just a few clicks.
Commercial invoice extraction
Production-grade document AI for commercial invoices. Describe your workflow. Affinda handles the rest.
How to automate commercial invoice processing with Affinda's AI
- 1
Upload your commercial invoices, your way
Email, drag and drop or connect via API.
- 2
Watch as it extracts your commercial invoice data
Affinda's AI reads your commercial invoices with impressive contextual understanding. It splits and classifies documents, extracts and validates data, then transforms the output to match your business needs.
- 3
Automatically route the data to your systems
No manual data entry required. Affinda integrates seamlessly into your existing tech stack.
Extract any information from any document, fast
Affinda's AI reads, understands and extracts data from any commercial invoice
Cleanse and transform data
Affinda automatically converts commercial invoice data extraction into the format your customs, ERP or trade compliance systems expect, ensuring it's ready to flow downstream. Need something specific? Describe how you want the data structured using plain language.
Apply business logic
Use natural language to write validation rules and apply your business logic to commercial invoice data. This ensures compliance with customs requirements and enables straight-through commercial invoice processing.
Combine the best of artificial and human intelligence
1B+ documents processed
10+ years of IP combined with the latest AI innovations
800+ customers
95% reduction in manual processing achieved
No need to talk to sales. Get started now
With a free trial, discover how easy it is to extract any information from any document, fast.
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No sales calls, no credit cards and no hidden features. Get all the power in your hands from day one.
Upload documents
Drag and drop, email or upload via API. Affinda can handle any document, any file type and any layout with ease.
See the magic
Watch as the platform predicts the information you want to extract, letting you build models in minutes, not months.
Nathaniel Barrs, CTO, PSC Insurance
95%
reduction in manual work
10×
more invoices processed with no added staff
Enhanced auditability and tracking of invoice approvals
Jorg Both, Head of Business Systems, Northline
120,000
proof of delivery documents processed annually
82%
of documents straight-through processed in the first weeks
Automatic validation of documents against ERP system
Michael Zhao, AI Product Manager, SEEK
High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards
Nick Tran, Business Analyst, StateCover Mutual
300,000
documents processed annually
80
different document types
60%
Enhanced auditability and tracking of invoice approvals
Steve O’Keeffe, CTO, Felix
76%
reduction in manual data input
30%
reduction in compliance data errors
85,000
compliance documents processed annually
Frequently asked questions
What is commercial invoice processing?
Commercial invoice processing is the workflow businesses use to capture, validate and manage data from export and customs invoices required for international shipments. Our AI commercial invoice processing software automates the extraction of critical details – itemized goods, HS codes, values, country of origin and reference numbers – to speed up customs clearance, ensure regulatory compliance and reduce errors. It connects directly with your customs, ERP and trade compliance systems for accurate, seamless cross-border trade.
What is commercial invoice data extraction?
Commercial invoice data extraction is the process of automatically reading export and customs invoices and capturing critical data points – invoice numbers, dates, exporter and importer details, itemized goods, HS codes, values, currency, country of origin and reference numbers. Affinda's AI extracts all customs and commercial details from any format or layout, transforming unstructured documents into structured, validated data ready for your customs, ERP and trade compliance systems.
What is commercial invoice extraction?
Commercial invoice extraction is the automatic capture of key data from export and customs invoices using AI. Our commercial invoice extraction software combines reading order models, OCR, LLMs, RAG and more to convert this information with high accuracy and faster processing times.
What is a commercial invoice parser?
A commercial invoice parser is a software tool that automatically reads export and customs invoices and extracts structured data from them. It converts unstructured documents – including complex tables, grouped items and checkboxes – into machine-readable formats ready for your systems. Our AI commercial invoice parser learns continuously from feedback, adapting to variations in layout and format while delivering data in exactly the structure you need.
What is commercial invoice line extraction?
Commercial invoice line extraction captures individual line items from tables of itemized goods – descriptions, quantities, HS codes, unit prices, values and more – while preserving the relationships between each row. Our platform handles everything from straightforward item lists to complex nested tables with grouped products across multiple currencies and country-of-origin data.
What data fields can Affinda's AI commercial invoice processing software extract?
Affinda's AI commercial invoice processing platform extracts every customs and commercial detail required for international trade – from header information to complex line-item tables. Standard fields include:
Invoice & Document Details
- Invoice Number: Unique identifier for the commercial or export invoice.
- Invoice Date / Issue Date: Date the invoice was issued or created.
- Document Type: Classification such as Commercial Invoice, Customs Invoice or Export Invoice.
- Page Count / Document ID: Total pages and unique document reference.
Party Information
- Exporter Name / Address: Name and full address of the selling or exporting party.
- Importer / Consignee Name / Address: Name and address of the receiving or importing party.
- Notify Party: Contact details for the party to be notified upon arrival.
- Tax ID / Registration Numbers: Tax identification or business registration numbers for both parties.
Itemized Goods & Line Items
- Item Description: Detailed description of each product or good being shipped.
- HS Code / Tariff Code: Harmonized System code for customs classification.
- Quantity / Unit of Measure: Number of units and their measurement (pieces, kilograms, liters, etc.).
- Unit Price / Line Total: Price per unit and total value for each line item.
- Country of Origin / Manufacture: Where each item was produced or manufactured.
- Net Weight / Gross Weight: Weight measurements per item or shipment total.
Financial & Payment Details
- Currency: Currency in which the invoice is denominated.
- Subtotal / Total Invoice Value: Sum of line items and overall invoice amount.
- Freight / Insurance / Duties: Additional charges for shipping, insurance or applicable duties.
- Payment Terms / Incoterms: Terms of payment and international commercial terms (FOB, CIF, etc.).
- Exchange Rate: Currency conversion rate when applicable.
Shipping & Compliance Information
- Port of Loading / Discharge: Departure and arrival ports or locations.
- Vessel / Flight / Transport Details: Name and identification of the transport carrier.
- Bill of Lading / AWB Number: Associated shipping document reference numbers.
- Export License / Permit Numbers: Regulatory permits or licenses when required.
- Purchase Order / Contract Reference: Related PO numbers or contract identifiers.
Need to capture additional fields or work with non-standard formats? Define them directly in the platform using natural language and Affinda will adapt instantly – no need to retrain or rebuild your commercial invoice processing workflow.
What file types does Affinda's AI commercial invoice processing solution support?
Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.
How does Affinda process commercial invoices and extract commercial invoice data?
Affinda's AI agents read, extract and validate commercial invoice data. Our platform is intuitive to set up and easily integrates into your systems. Simply:
- Upload your commercial invoices via drag-and-drop, email or API.
- Configure business logic to match your organization's rules and workflows.
- Let Affinda check and validate extracted data against your business logic and customs, trade compliance or supply chain systems to ensure accuracy.
- Access structured commercial invoice data directly within your systems.
The result? Faster, more accurate commercial invoice processing with minimal manual input.
Can Affinda extract data from scanned or image-based commercial invoices?
Yes. Our AI commercial invoice processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.
What language does Affinda's AI commercial invoice automation platform support?
Our AI commercial invoice processing platform can automatically detect and process commercial invoices in 50+ languages, including multilingual commercial invoices containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.
Does Affinda integrate with customs, ERP and trade compliance systems?
Yes. Our AI commercial invoice processing platform connects with 400+ downstream systems, including customs, ERP, trade compliance and supply chain platforms. Build no-code integrations using our AI integrations agent, or use our APIs to create custom connections – whatever fits your commercial invoice data extraction workflow best.
What are some examples of AI commercial invoice workflow automations?
AI commercial invoice processing helps streamline and accelerate international trade workflows across key business functions such as:
- Customs Brokerage and Compliance Teams: Accelerate customs clearance by automatically extracting and validating HS codes, country-of-origin data and itemized goods. Business-rule checks flag missing permits, incorrect valuations or classification errors before submission – reducing delays and ensuring regulatory compliance.
- Logistics and Supply Chain Operations: Feed structured commercial invoice data directly into your supply chain and trade compliance systems to improve shipment tracking, cross-border visibility and carrier coordination across multiple currencies and ports.
- Import/Export Teams: Minimize manual data entry and documentation errors by capturing exporter, importer and financial details from any invoice format. Self-learning AI adapts to new suppliers and layouts, simplifying document preparation and audit readiness.
What is a commercial invoice OCR data extractor?
A commercial invoice optical character recognition (OCR) data extractor scans and accurately captures information from commercial invoices used in international trade, regardless of format or language. Upload export and customs invoices in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as exporter and importer details, invoice numbers, dates, itemized goods, HS codes, values, currency, country of origin and reference numbers, transforming them into structured, usable data.
This automation eliminates manual data entry, reduces errors and speeds up customs clearance. Once the commercial invoice data is captured and structured, our AI commercial invoice processing pipeline can apply machine validation and post-processing to enable seamless integration with customs, ERP, trade compliance and supply chain systems.
Businesses in import/export, logistics and customs brokerage rely on Affinda's AI for their cross-border trade documentation, regulatory compliance and clearance processes, streamlining workflows and improving overall efficiency.