AI Beneficial Ownership Declaration Processing & Data Extraction Software

Automating their processes with AI

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

Enhanced auditability and tracking of invoice approvals

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Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

Automatic validation of documents against ERP system

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Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards

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Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

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Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

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Frequently asked questions

What is beneficial ownership declaration processing?

Beneficial ownership declaration processing is the workflow organizations use to capture, verify and validate ownership and compliance data from UBO forms. Our AI beneficial ownership declaration data extraction software automates this process to reduce manual entry, improve accuracy and speed up compliance checks. It ensures ownership details are correctly recorded in compliance, onboarding and CRM systems.

What is beneficial ownership declaration data extraction?

Beneficial ownership declaration data extraction is the process of reading UBO forms and capturing critical ownership data – including entity names, individual owners, ownership percentages and reference numbers. Our platform uses AI to automate beneficial ownership declaration data extraction, handling complex structures like grouped ownership data and checkboxes, and turning unstructured documents into structured data ready for your compliance, onboarding and CRM systems.

What is beneficial ownership declaration extraction?

Beneficial ownership declaration extraction is the automatic capture of key ownership data from UBO forms using AI. Our beneficial ownership declaration extraction software combines reading order models, OCR, LLM, RAG and more to convert this information with high accuracy and faster processing times.

What is an beneficial ownership declaration parser?

A beneficial ownership declaration parser is a software tool that automatically reads and extracts ownership data from UBO forms. It converts entities, owners, ownership percentages and reference numbers into structured, machine-readable formats. Our AI beneficial ownership declaration parser handles complex structures like grouped data and checkboxes, learning from every interaction to deliver the exact output format your compliance and onboarding systems need.

What is beneficial ownership declaration line extraction?

Beneficial ownership declaration line extraction captures ownership data from structured tables and lists within UBO forms, preserving the connections between each owner's details. Our platform interprets these ownership structures with precision, handling everything from simple owner lists to complex grouped ownership data – maintaining the relationships between entities, individuals, percentages and reference numbers.

What data fields can Affinda’s AI beneficial ownership declaration processing software extract?

Affinda's AI beneficial ownership declaration processing platform can capture data from any field on a UBO form. Standard data fields include:

Entity Details

Entity Name / Legal Name: Full registered name of the company or organization submitting the declaration.
Entity Type: Corporate structure such as corporation, partnership, trust or LLC.
Registration Number / Company Number: Official identifier from the company registry or incorporation authority.
Registered Address: Legal address where the entity is registered.
Jurisdiction / Country of Incorporation: Location where the entity is legally established.

Beneficial Owner Details

Owner Name / Full Name: Complete name of each individual beneficial owner.
Date of Birth: Owner's birth date for identity verification.
Nationality / Citizenship: Country of citizenship for each owner.
Residential Address: Current address of the beneficial owner.
Identification Number: Passport, national ID or other government-issued identifier.
Contact Details: Email, phone or other contact information when provided.

Ownership Information

Ownership Percentage / Shareholding: Exact percentage of ownership or shares held by each beneficial owner.
Control Type / Nature of Control: How control is exercised – through shares, voting rights or other means.
Direct / Indirect Ownership: Whether ownership is held directly or through intermediate entities.
Ownership Structure: Grouped data showing relationships between multiple owners and entities.

Compliance & Reference Data

Declaration Date / Submission Date: When the form was completed or filed.
Reference Number / Form ID: Unique identifier assigned to the declaration.
Signatory / Declarant: Person authorized to submit the declaration on behalf of the entity.
Checkboxes / Confirmations: Attestations, declarations or regulatory confirmations marked on the form.
Data Source: Mapping of where information originates – corporate registry, shareholder records or self-declaration.

Need custom fields or a specific regulatory template? Simply define them in the UI or describe them in natural language and Affinda will extract and structure them automatically.

What file types does Affinda’s AI beneficial ownership declaration processing solution support?

Our AI agents can process any file type.Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCbeneficial ownership declaration (Word), beneficial ownership declarationLSbeneficial ownership declaration (Excel), HTML and Tbeneficial ownership declarationT/CSV.

How does Affinda process beneficial ownership declarations and extract beneficial ownership declaration data?

Affinda's AI agents read, extract and validate beneficial ownership declaration data. Our platform is intuitive to set up and easily integrates into your systems. Simply:

Upload your beneficial ownership declarations via drag-and-drop, email or API.
Configure business logic to match your organization's rules and workflows.
Let Affinda check and validate extracted data against your business logic and compliance, onboarding or CRM systems to ensure accuracy.
Access structured ownership data directly within your systems.

The result? Faster, more accurate beneficial ownership declaration processing with minimal manual input.

Can Affinda extract data from scanned or image-based beneficial ownership declarations?

Yes. Our AI beneficial ownership declaration processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.

What language does Affinda’s AI beneficial ownership declaration automation platform support?

Our AI beneficial ownership declaration processing platform can automatically detect and process beneficial ownership declarations in 50+ languages, including multilingual declarations containing more than one language.Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.

Does Affinda integrate with compliance, onboarding and CRM systems?

Yes. Our beneficial ownership declaration processing platform integrates with 400+ downstream systems, including compliance, onboarding and CRM platforms. You can create no-code integrations using our AI integrations agent, or build custom connections using our APIs – whatever fits your workflow best.

What are some examples of AI beneficial ownership declaration workflow automations?

AI beneficial ownership declaration processing automates compliance and onboarding workflows across financial services and corporate teams such as:

Compliance Teams: Automate UBO verification and reduce review times by extracting ownership percentages, entity details and control structures from any form layout. Business-rule validation flags declarations that need attention, catching missing ownership thresholds, inconsistent percentages and duplicate reference numbers.
KYC / Onboarding Teams: Speed up customer due diligence with AI that adapts to regulatory templates across jurisdictions, simplifying identity verification and ownership structure mapping while maintaining audit trails.
Corporate Services Teams: Feed structured ownership data into your compliance, onboarding and CRM systems to improve entity management, registry accuracy and operational scalability.

What is an beneficial ownership declaration OCR data extractor?

A beneficial ownership declaration optical character recognition (OCR) data extractor scans and accurately captures ownership information from UBO forms, regardless of format or language. Upload declaration documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos, or handwritten forms) is captured. Affinda's AI models then identify and extract key fields such as entity details, owner names, ownership percentages, control structures and reference numbers, transforming them into structured, usable data.This automation eliminates manual data entry, reduces errors and speeds up compliance workflows. Once the ownership data is captured and structured, our AI beneficial ownership declaration processing pipeline can apply business-rule validation and post-processing to enable seamless integration with compliance, onboarding and CRM systems.Financial services and corporate organizations rely on Affinda's AI for their UBO verification, KYC processes and regulatory reporting workflows, streamlining compliance and improving operational accuracy.

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The AI platform for beneficial ownership declaration processing

How to automate beneficial ownership declaration processing with Affinda's AI

Upload your beneficial ownership declarations, your way

Watch as it extracts your beneficial ownership declaration data

Automatically route the data to your systems

Extract any information from any document, fast

Create models in seconds

Cleanse and transform data

Apply business logic

Pathway 1: Use our AI integrations agent

Pathway 2: Write your own code

Get AI agents to process your beneficial ownership declarations

Automate beneficial ownership declaration processing with 99%+ accuracy

See ROI in weeks, not months

AI that instantly learns from your beneficial ownership declaration and adapts

Easy integration, zero disruption

Configure your beneficial ownership declaration model, customize and maintain control

Enterprise-grade security

Combine the best of artificial and human intelligence

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Automating their processes with AI

95%

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120,000

82%

300,000

80

60%

76%

30%

85,000

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