Automate document processing into Gmail

Automate exporting data from your documents into Gmail by integrating the Affinda Platform with your Gmail account. Achieve straight-through processing by eliminating manual data entry for good.

Get data from your documents into Gmail

Invoices

Automatically capture invoice data from Gmail attachments and export supplier details, line items, totals and dates directly into your accounting or ERP system.

Resumes and CVs

Extract candidate data from resume attachments in Gmail and send names, contact details, skills and experience directly to your ATS or HR system for faster screening and better hiring decisions.

Contracts and agreements

Capture contract data from email attachments and route party details, dates and contract values directly to your contract management system for better visibility and reduced risk.

Support requests

Extract issue details and attachments from support emails and create tickets automatically in your helpdesk system for faster resolution and better customer service.

How to automate document processing into Gmail

Affinda processes your documents in the background and sends data straight into Gmail.

Automatically send your documents to Affinda

Upload, email or integrate your documents as soon as you receive them

AI agents extract and validate key data fields

Affinda's AI agents extract and transform your data with superior accuracy, thanks to advanced contextual understanding and machine validation.

See your data appear in Gmail

Affinda sends your data straight into Gmail, automatically populating all the extracted data fields.

Extract any information from any document, fast

Extract any data
Build fast
Example of automated data extraction from a document in Affinda

Create models in seconds

Connect your Gmail account and watch as Affinda intelligently extracts data from any email attachment, helping you automate document processing into Gmail in just a few clicks.

Example of how to configure data transformations in the Affinda Platform

Cleanse and transform data

Affinda automatically formats extracted data to match your workflow requirements, whether you're routing to accounting systems, ATS platforms or support tools. Need custom formatting? Describe your ideal output in plain language and Affinda adapts instantly.

Example of how to configure data transformations in the Affinda Platform

Apply business logic

Set validation rules in natural language to apply your business logic before data reaches Gmail. This ensures extracted data meets your organization's standards and enables reliable, automated document processing from every email attachment.

Automate extracting and importing any of your document data into Gmail

Example of business logic verifying accuracy of extraction in the Affinda Platform
Example of billing credits in the platform
Platform preview of instant AI learning from examples
Examples of seamless integrations supported in Affinda with no-code or API set up
Preview of flexible configuration of document fields on a payslip
List of security layers continuously monitored by Affinda

Automate data integration with 99%+ accuracy

Extract data from any document, in any format or layout, with more than 99% accuracy. Unstructured data? Complex tables? Multiple languages? No problem. Our AI data integration eliminates errors and costly rework.

See ROI in weeks, not months

Start processing Gmail attachments in minutes with simple setup and usage-based pricing. Our AI agents learn from just a handful of example documents, delivering measurable ROI within weeks.

AI that instantly learns and adapts

Affinda’s intelligent document processing platform is the only one with instant learning. It improves with every interaction, adapting to your data in real time to make faster, smarter, human-like decisions.

Easy integration, zero disruption

Affinda connects directly to Gmail and your existing systems. No ripping out systems, no change-management headaches. Integrate it easily – with code or without.

Configure, customize and maintain control

Build your own Gmail document processing workflow with the Affinda Platform, or work with our team for setup and ongoing support. You maintain complete control, update configurations anytime and scale as your needs grow – without depending on us.

Enterprise-grade security

Email attachments often contain your most sensitive business data. Affinda is ISO 27001:2022 certified, and SOC 2 and GDPR compliant – delivering enterprise-grade security and peace of mind as we process documents from your Gmail inbox.

No need to talk to sales. Get started now

Sign up for free

Sign up and configure your custom extraction model.

Set up your integration

Affinda’s Integration Agent works like your own developer - describe how you want data exported, and it builds the integration for you.

Start processing

Send your files to Affinda and watch as the data automatically populates into your downstream system.
Try for free

Automating their processes with AI

All customer stories
Brisbane city bridge on river

Affinda has removed the laborious workload from our accounts staff, who now focus on quality assurance and management of any outliers.

- Nathaniel Barrs, CTO, PSC Insurance

95%

reduction in manual work

10×

more invoices processed with no added staff

 

Enhanced auditability and tracking of invoice approvals

Read full story
Busy port with plane flying overhead

Customer satisfaction is always our top priority, and Affinda has helped us achieve that by eliminating phone calls, manual handling, and delays.

- Jorg Both, Head of Business Systems, Northline

120,000

proof of delivery documents processed annually

82%

of documents straight-through processed in the first weeks

 

Automatic validation of documents against ERP system

Read full story
Two recruitment specialists reviewing a list of candidates

Affinda's ongoing improvements in its AI models demonstrate its innovative approach in Document AI.

– Michael Zhao, AI Product Manager, SEEK

  • High accuracy parsing across multiple languages
  • Improved customer experience thanks to better structured data
  • Stronger compliance with international data security and software standards
Read full story
An artist painting on a community wall

Affinda’s support and expertise were invaluable… The experience working with Affinda was excellent.

- Nick Tran, Business Analyst, StateCover Mutual

300,000

documents processed annually

80

different document types

60%

Enhanced auditability and tracking of invoice approvals

Read full story
Logistics manager reviewing paperwork onsite

The results have spoken for themselves. I recommend Affinda to anyone looking to enhance their product or business with AI capability.

- Steve O’Keeffe, CTO, Felix

76%

reduction in manual data input

30%

reduction in compliance data errors

85,000

compliance documents processed annually

Read full story

Combine the best of artificial and human intelligence

99%+

accuracy in information extraction

10+

years of IP combined with the latest AI innovations

500M+

documents processed

50+

languages, supporting customers globally

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Frequently asked questions

Does Affinda integrate with Gmail?
How does the Affinda–Gmail integration work?
What types of documents can Affinda process and send to Gmail?
Do I need to manually upload files to Gmail?
Can I define my own validation and business rules?
Can Affinda handle bulk invoice uploads from Gmail?
How fast can I get started with the Gmail integration?
Is my financial data secure when using Affinda with Gmail?
What are the main benefits of integrating Affinda with Gmail?
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Discover the platform

Extract any information from any document and integrate it easily with your existing systems. Find out how.

See pricing, plain and simple

No up-front costs. No lock-in contracts. Just pay for what you use.