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Upload a certificate of analysis and watch as Affinda instantly predicts the data fields you need – helping you automate COA data extraction and validation in just a few clicks.
Certificate of analysis extraction
Production-grade document AI for certificate of analysis. Describe your workflow. Affinda handles the rest.
How to automate certificate of analysis processing with Affinda's AI
- 1
Upload your certificates of analysis, your way
Email, drag and drop or connect via API.
- 2
Watch as it extracts your certificate of analysis data
Affinda's AI reads your certificates of analysis with impressive contextual understanding. It splits and classifies documents, extracts and validates data, then transforms the output to match your business needs.
- 3
Automatically route the data to your systems
No manual data entry required. Affinda integrates seamlessly into your existing tech stack.
Extract any information from any document, fast
Affinda's AI reads, understands and extracts data from any certificate of analysis
Cleanse and transform data
Affinda automatically converts extracted COA data into the format your quality or compliance system recognizes, ensuring it's ready for immediate use. Need something custom? Use natural language to describe how you want your certificate of analysis data to appear.
Apply business logic
Set validation rules in plain language to apply your quality standards and compliance requirements to extracted COA data. This ensures the output meets your specifications and supports automated quality checks without manual review.
Combine the best of artificial and human intelligence
1B+ documents processed
10+ years of IP combined with the latest AI innovations
800+ customers
95% reduction in manual processing achieved
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Upload documents
Drag and drop, email or upload via API. Affinda can handle any document, any file type and any layout with ease.
See the magic
Watch as the platform predicts the information you want to extract, letting you build models in minutes, not months.
Nathaniel Barrs, CTO, PSC Insurance
95%
reduction in manual work
10×
more invoices processed with no added staff
Enhanced auditability and tracking of invoice approvals
Jorg Both, Head of Business Systems, Northline
120,000
proof of delivery documents processed annually
82%
of documents straight-through processed in the first weeks
Automatic validation of documents against ERP system
Michael Zhao, AI Product Manager, SEEK
High accuracy parsing across multiple languages
Improved customer experience thanks to better structured data
Stronger compliance with international data security and software standards
Nick Tran, Business Analyst, StateCover Mutual
300,000
documents processed annually
80
different document types
60%
Enhanced auditability and tracking of invoice approvals
Steve O’Keeffe, CTO, Felix
76%
reduction in manual data input
30%
reduction in compliance data errors
85,000
compliance documents processed annually
Frequently asked questions
What is certificate of analysis processing?
Certificate of analysis processing is the workflow organizations use to receive, capture, validate and approve test results and quality data from certificates of analysis. Our AI certificate of analysis data extraction software automates this entire process to reduce manual entry, support compliance and speed up quality control. It ensures that product specifications, batch numbers and test results are accurately captured and recorded in your quality, compliance and inventory systems.
What is certificate of analysis data extraction?
Certificate of analysis data extraction is the process of reading a certificate of analysis and pulling key data points such as product details, batch numbers, test results, specifications and reference numbers. Our AI platform automates certificate of analysis data extraction, transforming unstructured quality documents into structured data ready for your quality, compliance and inventory systems.
What is certificate of analysis extraction?
Certificate of analysis extraction is the automatic capture of key data from COAs using AI. Our certificate of analysis extraction software combines reading order models, OCR, LLMs, RAG and more to convert quality documents into structured data with high accuracy and faster processing times.
What is a certificate of analysis parser?
A certificate of analysis parser is a software tool that automatically reads and extracts data from COAs. It converts certificates of analysis into structured, machine-readable formats. Our AI certificate of analysis parser learns from every interaction, handling complex tables, grouped test results and format variations with ease before transforming the output into exactly the format your quality and compliance systems need.
What is certificate of analysis line extraction?
Certificate of analysis line extraction captures test results, specifications and quality data from table rows within your COAs, transforming them into structured formats while preserving the relationships between each data point. Our platform handles everything from simple test result tables to complex nested structures with grouped results, interpreting your tabled data with strong contextual understanding.
What data fields can Affinda's AI certificate of analysis processing software extract?
Affinda's AI certificate of analysis processing platform can extract data from any field on a COA. Standard data fields include:
Certificate Details
- Certificate Number / COA ID: Unique identifier for the certificate of analysis.
- Issue Date / Test Date: Date the certificate was issued and when testing was performed.
- Supplier / Manufacturer Name: Company or facility that produced the product or conducted the tests.
- Customer / Recipient Name: Organization receiving the certificate.
- Lab / Testing Facility: Name and location of the laboratory that performed the analysis.
- Approval Status / Signatures: Quality approval indicators, authorized signatures and approval dates.
Product & Batch Information
- Product Name / Description: Name and detailed description of the tested product.
- Batch Number / Lot Number: Unique identifier for the production batch or lot.
- Manufacturing Date / Expiry Date: When the product was produced and its expiration date.
- Product Code / SKU: Internal or supplier product reference codes.
- Quantity / Units: Amount tested or batch size with corresponding units of measure.
- Storage Conditions: Recommended storage temperature, humidity or special handling requirements.
Test Results & Quality Data
- Test Parameter / Method: Name of each test performed and the testing method or standard used.
- Result Value / Measurement: Actual test result with units of measure.
- Specification / Acceptable Range: Required specifications, tolerance limits or acceptable ranges.
- Pass / Fail Status: Compliance indicator for each test parameter.
- Reference Standards: Industry standards, pharmacopeia references or regulatory guidelines applied.
- Notes / Comments: Additional observations, deviations or remarks related to specific tests.
Other Fields
- Page Number / Total Pages: Page index and document length.
- Contact Information: Supplier, lab or manufacturer contact details.
- Regulatory Certifications: Compliance certifications, GMP status or quality system references.
Need custom fields or specific quality parameters? Simply define them in the UI or describe them in natural language and Affinda will extract and convert them automatically.
What file types does Affinda's AI certificate of analysis processing solution support?
Our AI agents can process any file type. Supported file types include PDF, JPG/JPEG, PNG, TIFF, DOC/DOCX (Word), XLSX (Excel), HTML and TXT/CSV.
How does Affinda process certificates of analysis and extract certificate of analysis data?
Affinda's AI agents read, extract and validate certificate of analysis data. Our platform is intuitive to set up and easily integrates into your systems. Simply:
- Upload your certificates of analysis via drag-and-drop, email or API.
- Configure business logic to match your organization's rules and workflows.
- Let Affinda check and validate extracted data against your business logic and quality, compliance or inventory systems to ensure accuracy.
- Access structured certificate of analysis data directly within your systems.
The result? Faster, more accurate certificate of analysis processing with minimal manual input.
Can Affinda extract data from scanned or image-based certificates of analysis?
Yes. Our AI certificate of analysis processing platform combines OCR with retrieval augmented generation (RAG), LLMs, agentic workflows, proprietary reading order algorithms and more, to automatically detect and process data from scanned or photographed invoices (PDF, JPG, PNG). Even low-quality images are automatically enhanced for reliable data capture and processing.
What language does Affinda's AI certificate of analysis automation platform support?
Our AI certificate of analysis processing platform can automatically detect and process certificates of analysis in 50+ languages, including multilingual certificates containing more than one language. Supported languages include: Afrikaans, Albanian, Amharic, Arabic (Standard, Egyptian, Sudanese, Algerian, Moroccan, Levantine), Bahasa Indonesian, Bengali, Bhojpuri, Bulgarian, Burmese, Chinese (Mandarin [PRC/Taiwan], Cantonese, Wu, Min Nan, Jinyu, Xiang, Hakka), Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Gujarati, Hebrew, Hindi, Hungarian, Italian, Japanese, Javanese, Kannada, Korean, Latvian, Lingala, Lithuanian, Macedonian, Malayalam, Marathi, Nepali, Norwegian, Odia, Persian (Farsi), Polish, Portuguese, Punjabi (Western and Eastern), Romanian, Russian, Slovak, Slovenian, Somali, Spanish, Swahili, Tagalog, Tamil, Telugu, Thai, Turkish, Ukrainian, Urdu, Vietnamese, Yoruba.
Does Affinda integrate with quality, compliance and inventory systems?
Yes. Our certificate of analysis data extraction platform integrates with 400+ downstream systems, including quality management, compliance and inventory platforms. You can create no-code integrations using our AI integrations agent, or build and host your own using our APIs, whatever works best for your workflow.
What are some examples of AI certificate of analysis workflow automations?
AI certificate of analysis processing helps automate and streamline quality workflows across business functions such as:
- Quality Assurance Teams: Accelerate quality checks and reduce manual data entry by extracting test results, specifications and compliance data from any COA format. Business-rule validation automatically flags out-of-spec results, missing batch numbers, expired certifications and data inconsistencies that require review.
- Manufacturing and Production: Use self-learning AI that adapts to your quality standards and supplier formats, simplifying batch verification and improving traceability across production runs.
- Compliance / Regulatory Teams: Feed structured COA data into your quality management and inventory systems to strengthen compliance documentation, audit readiness and operational control.
What is a certificate of analysis OCR data extractor?
A certificate of analysis optical character recognition (OCR) data extractor scans and accurately captures quality information from COAs, regardless of format or language. Upload certificate of analysis documents in PDF, JPG or PNG formats. The OCR technology first converts the documents into a text layer, ensuring all text (even from scans, photos or handwriting) is captured. Affinda's AI models then identify and extract key fields such as product details, batch numbers, test results, specifications and reference numbers, transforming them into structured, usable data.
This automation eliminates manual data entry, reduces errors and saves time. Once the certificate of analysis data is captured and structured, our AI certificate of analysis processing pipeline can apply machine validation and post-processing to enable seamless integration with quality, compliance and inventory systems.
Businesses in manufacturing, pharmaceuticals, food production and quality assurance rely on Affinda's AI for their quality control, compliance documentation and batch verification processes, streamlining workflows and improving overall efficiency.